QuickBooks Magento 2 Integration

QuickBooks Magento 2 Integration

QuickBooks seems to be fantastic accounting software, with several useful features that help to improve the efficiency of financial procedures. Among them, its integration feature aids in the connection of various software with QuickBooks, such as Magento. Using technology like PowerSync, you can link QuickBooks with your Magento store.

You can connect your Magento 2 store to your QuickBooks account and automatically synchronize information such as customers, products, sales, and invoices with QuickBooks Magento 2 Integration. As a result, you'll be able to more efficiently manage accounting data. The below write-up will describe how to integrate QuickBooks with your Magento store using PowerSync, as well as the advantages of doing so.

What is Magento?

Magento is an E-commerce platform with built-in PHP, that gives Online retailers a flexible shopping cart system as well as control over the design, content, and operation of their online store. It was created using the Zend Framework and released on March 31, 2008, by Varien. To complete its commerce loop, Adobe paid $1.68 billion to purchase Magento in 2018. Additionally, this will help Megento grow in the enterprise market. According to Datanyze, it makes up a 3% market share in the E-commerce Platform market.

What is QuickBooks?

Full-featured financial and company management software, QuickBooks provides complete accounting solutions. QuickBooks has three different versions of accounting software desktop, online, and cloud-based solutions for tracking all financial information and creating reports for every part of the business.

QuickBooks Software has various features like Electronic payment functions, mapping features, remote payroll assistance, remote access capabilities, and outsourcing, online banking and reconciliation, better mail functionality with Microsoft Outlook. QuickBooks, which was created by Intuit is popular among medium and small size businesses.

What is Magento 2?

Magento 2 is the latest upgraded version of Magento 1. It was released by the developers. The system is periodically updated, with Magento 2 being one of the biggest updates so far. In 2015 Magento 1.x versions, were troubling some of the issues. Magento announced the introduction of Magento 2 in 2015 to resolve issues.

Magento 1 merchants were encouraged to upgrade to Magento 2. Magento 2 is a Better, quicker version of Magento. After seeing complaints and comments, the developer stripped the platform down and rebuilt it. The end of June 2020 Marked the formal end of Magento's support for Magento 1. This means Magento will not launch more patches or updates for Magento 1.

What exactly is PowerSync, and what are its features in QuickBooks Magento integration?


PowerSync is one of the most popular tools for connecting QuickBooks to Magento 2 and vice versa. It refers to software that automates the syncing of total tax rates between Magento 2 and QuickBooks.

Features of Magento 2 Integration by PowerSync in QuickBooks:

  • You only need to enter data once, and then it will automatically sync with any updates.
  • If irrelevant or duplicate data entries are discovered during the manual entry process, it is deleted.
  • Customer Addresses Support and Integration Permits
  • Payment, product, and invoice integration are all possible.
  • All Magento payment methods are supported.
  • It is compatible with virtual products.
  • It enables real-time tax synchronization.

How does it work with QuickBooks?

When using QuickBooks Online with the Magento 2 platform, close the gap to ensure accurate and thorough accounting. The data recorded in Magento flows effortlessly into QuickBooks Online, allowing your accounting staff to capture business-critical data.

Exclusive Features 

Here are the complete features of Magento Integration by PowerSync in QuickBooks:

  • Synchronize Sales Revenue 
    • Sync your Magento 2 store's revenue with QuickBooks Desktop.
    • When a new transaction is made on Magento 2, update the revenue.
    • Allow merchants to monitor their business's performance.
  • Synchronize Shipping Fees 
    • The cost of shipping is separate from the cost of the products in the order.
    • As a separate item, sync the delivery fee from Magento 2 to QuickBooks Desktop.
    • Calculate sales revenue accurately by factoring in all fees.
  • Synchronize Orders 
    • Orders made in Magento 2 should be synchronized to Sales Orders in QuickBooks Desktop whenever clients purchase products or services.
    • Payment methods, tax rates, shipping fees, and discounts may all be imported from Magento 2 Sales Orders to QuickBooks Desktop Sales Orders.
  • Map Payment Methods with Deposit Accounts 
    • This integration enables businesses to connect payment methods between the Magento 2 backend and the QuickBooks page automatically. Merchants can keep track of the many payment methods that their clients employ as a result of this. By default, the extension comes with seven payment options:
      • Purchase Order 
      • Cash on Delivery 
      • Bank Transfer 
      • Check/Money order 
      • Credit Card 
      • Paypal 
      • Paypal billing agreement. 
  • Synchronize Discounts 
    • When clients purchase a discounted product, synchronize the discount in Magento 2 with QuickBooks Desktop.
    • In QuickBooks Desktop, the product price is shown at a discounted price.
    • To guarantee that taxes are calculated correctly, discounts are synchronized.
  • Track Revenue
    • When your invoices are paid, the plug-in will immediately update your profit and loss statement.
  • Synchronize Products 
    • When an administrator creates a new product in Magento 2, QuickBooks Desktop creates a new product.
    • When admin edits product data in Magento 2, synchronize changes in QuickBooks.
  • Synchronize Invoices 
    • When clients pay for things, create unpaid invoices and then receive payments in QuickBooks.
    • Payment methods, tax rates, shipping fees, and discounts can all be imported from Magento 2 invoices to QuickBooks invoices.
  • Easy Setup and Connection Process

Customers can use QuickBooks Web Connector to set up the environment and map data fields from Magento 2 to QuickBooks Desktop, making it simple to link their QuickBooks Desktop account to Magento 2.

  • Synchronize Credit Memos 
    • When merchants make a credit memo on the Magento site, QuickBooks creates a credit memo.
  • High-quality Extensions & Services 
    • Software that is completely open source and adaptable.
    • Updates are always free.
    • Free assistance for 6 months.

Supported Triggers and Actions


New Product
Triggers when a new product is created in Magento.
New Sales Order Invoice
Triggers when Magento gets a new sales order invoice (with line item support).
New Order
Triggers when Magento gets a new order (with line item support).
New Customer
Triggers when Magento gets a new customer.
New Sales Order Shipment
Triggers when Magento gets a new sales order shipment (with line item support).
New Sales Order Invoice
Triggers when Magento gets a new sales order invoice.
New Order
Triggers when Magento gets a new order.
New Sales Order Credit Memo
Triggers when Magento gets a new sales order credit memo.
New Sales Order Shipment
Triggers when Magento gets a new sales order shipment.
New Account
Triggered when you add a new account.
New Bill
Triggers when a new bill is added.
New Customer
Triggered when you add a new customer.
New Estimate
Triggered when you add a new estimate.
New Expense
Triggers when a new expense is added.
New Invoice
Triggered when you add a new invoice.
New Invoice
Triggered when you add a new invoice (with line item support).
New Sales Receipt
Triggered when a new sales receipt is added (with line item support).
New Payment
Triggered when a payment is received (with line item support).
New Purchase Order
Triggers when a new purchase order is added.
New Sales Receipt
Triggered when a new sales receipt is added.
Updated Customer
Triggered when an existing customer is updated.
New Vendor
Triggered when a new vendor is added.


Create Sales Order Comment
Create a new sales order comment
Create Product
Create a new catalog product
Create Category
Create a new category
Create Customer
Create a new customer
Create Invoice
Create a new invoice for an order
Create Bill (Item Based)
Create a new bill, optionally tied to a customer.
Create Bill (Account Based)
Create a new bill, optionally tied to a customer (with line item support).
Create Bill (Item Based)
Create a new bill, optionally tied to a customer (with line item support).
Create Credit Memo
Creates a new credit memo.
Create Customer
Adds a new customer.
Create Estimate
Create a new estimate (with line item support).
Find or Create a Customer
Finds or creates a specific customer v2.
Create Product/Service
Creates a new product or service.
Create Expense
Creates a new expense using a check, cash, or credit card.
Create Invoice
Adds a new invoice (with line item support).
Create Sales Receipt
Adds a new sales receipt (with line item support).
Create Payment
Creates a new payment, optionally linked to an invoice.
Create Purchase Order
Creates a new purchase order.
Create Refund Receipt
Creates a new refund receipt.
Send Invoice
Send an existing invoice.
Send Sales Receipt
Send an existing sales receipt.
Create Time Activity
Creates a new single-time activity.
Update Customer
Updates an existing customer.
Update Invoice
Updates an existing invoice (with line item support).
Create Vendor
Adds a new vendor.
Find Account
Find an account by name.
Find Customer
Find a customer by name or email address.
Find Invoice
Find an invoice by number.
Find Product(s)
Find a product by name (with line item support)
Find Vendor
Find a vendor by name.
Find or Create a Vendor
Finds or creates a specific vendor.
Find or Create a Vendor
Finds or creates a specific vendor.

PowerSync's functionality with Magento 2 and QuickBooks integration is as follows:

PowerSync's QuickBooks integration gives you access to the Magento 2 e-commerce platform, which allows you to connect your Magento account to your QuickBooks account. It ensures that data is of high quality and accurate. Through automation synchronization, the data is continuously entered into QuickBooks. It syncs data such as sales products, data, services, and customer information automatically.

PowerSync for QuickBooks Magento 2 integration plans include the following:

There are three different kinds of plans to choose from:

  • Basic Plan 
  • Business Plan 
  • Enterprise Plan.

The following are some of the advantages of integrating QuickBooks with Magento to improve business productivity:

  1. Improve your financial management

This robust Magento 2 integration helps vendors improve their financial management by automating the process of transferring entire data from Magento to QuickBooks and vice versa in real time. It reduces the time and effort required for manual data entry, error correction, and transaction data monitoring. For example, data updates from Magento are automatically updated in QB.

  1. No barrier to the data for auto-synchronization

QuickBooks Magento connection allows for seamless synchronization and update of information and products, including both basic and complex data. Type sales, quantity on hand, type, name, and so on. It also supports a variety of product kinds, including service, inventory, and non-inventory.

  1. Save precious time by automating workflow 

All accounting-related information, such as product details, payments, invoices, and customer basic contact information, is immediately synced and updated. Any additional data imported into Magento will be instantly placed into the respective fields in QB.

  1. Ease of Listing

It helps you to publish items like pictures, PDFs, and more from QB to Magento stores. These listings can also be imported or exported in batches.

  1. Automation is creating purchase orders

This connection generates vendor emails and purchase orders automatically.


The QuickBooks Magento 2 integration allows for synchronization of sales revenue, products, and inventory system modifications, among other things. So, using PowerSync, you can easily do the QuickBooks Magento 2 Integration.

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