AppFolio QuickBooks Integration

Integrating your QuickBooks accounting with property management software like AppFolio allows you to flexibly manage your business. This integration empowers you to monitor the performance of your business more accurately or more efficiently. Furthermore, security data is encrypted, and website connections are secured with high transport layer security.

It offers a secure server that employs multi-layer perimeter security, including firewalls and other advanced technology, to prevent outside attackers from interfering with or accessing them. This article gives you all the relevant information about AppFolio QuickBooks Integration. Let’s continue reading this post till the end.

AppFolio QuickBooks Integration: How to Connect?

While AppFolio doesn't offer a direct, built-in integration with QuickBooks, there are workarounds to achieve some data flow between the two platforms. Here are steps to integrate QuickBooks with Appfolio:

• Log In to Both Accounts: Sign in to your AppFolio and QuickBooks accounts to access the necessary settings.
• Access Integration Settings: In AppFolio, go to the settings menu and locate the "Integrations" section.
• Choose a Third-Party Integration Tool: Since AppFolio doesn’t offer direct integration with QuickBooks, use platforms like Tray.io or similar tools that support both applications. Select a tool that meets your needs and supports API access for both systems.
• Configure API Access: Grant the integration platform permissions to access your AppFolio and QuickBooks accounts. Follow the tool’s instructions to establish secure connections.
• Map Data Fields: Set up the integration by mapping data fields between AppFolio and QuickBooks. Identify what to sync, such as rent payments, tenant details, or expenses, and ensure accurate field matching.
• Test the Integration: Before activation, test the setup thoroughly. Verify that data, such as transactions and invoices, transfers correctly between systems. Address any errors or mismatches.
• Activate and Monitor: Once testing is complete, save your settings and activate the integration for real-time data synchronization. Regularly monitor the integration to ensure smooth operation and adjust as needed.

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Why do you need to Integrate AppFolio With QuickBooks?

Most of you use QuickBooks for accounting when you start a new property management business. But over the years, you have grown and continue growing but you may suddenly realize that QuickBooks is lacking some features.  As a result, it may affect your business' growing productivity. In that case, QuickBooks integrating with the best Property Management software, AppFolio solution is the pillar of your business and you should not let it be a roadblock to your business growth. 

Let’s see some of the reasons how this integration helps you to grow your business even faster:

• Avoid double data entry: You and your staff are forced to track this information in emails, handwritten notes, and spreadsheets, which you then have to manually enter back into your QuickBooks system because you can't receive online applications, track prospective renters, receive maintenance requests, or other key tasks with QuickBooks. This is time that could be better spent marketing and growing the company.
• Get a comprehensive snapshot of your properties: As your property portfolio increases, it's critical to be able to get a complete picture of how your properties are performing, including the status of vacancies; past-due rent payments, and other relevant data. There is no method to identify this information in QuickBooks but now it can be easily searched or gathered in one location.
• Owners can self-serve information: Each month, you spend many hours on QuickBooks going over your data and printing and mailing owner statements. You'll have to personally chase down questions from property owners who want to know how their properties are doing. This is a time-consuming and tedious task!
• Reduce the cost and disruption with improved or upgraded features: You're aware that you're not using the most recent version of QuickBooks, and that the older version isn't meeting your requirements, but you can't bear the notion of going through the hassle and expense of updating. You're also falling behind on allowing your employees and consumers to access information via the Internet. Because you utilize the internet and mobile devices, you lack the resources to implement and operate the technologies required.
• Manage different vendors for multiple outside services: QuickBooks isn't tailored to specific property management needs because it's meant as a wide accounting solution. When property management software like AppFolio comes with all of these functions as part of your monthly service, there's no reason to suffer through coordinating and managing several providers.
• Work on the go: Working with customers on-site, assessing their properties, and marketing their business, the modern property manager is mobile and on the go. You require a solution that is accessible whenever and wherever you require it.
• Handle too much business: It is even possible to have too much business with QuickBooks; it is pretty possible. Successful property management companies will quickly outgrow the software's fundamental functions and capabilities, resulting in slower performance and faults. Your management reports are prone to mistakes and obsolete information as a result of all the inquiries and fresh prospect information flowing in.
• Less user login reduces data insecurity: As your company grows and you hire more people, getting new employees up to speed takes more time and training than if you use a user-friendly solution that doesn't require accounting knowledge. Also, because QuickBooks charges per user, staff may share logins to save money, which compromises your data security.

What is AppFolio?

AppFolio is a web-based property management software offering robust accounting and management tools. It supports various portfolio types, including residential, commercial, student housing, and community associations. Founded in 2006, AppFolio specializes in cloud-based property management solutions, services, and data analytics tailored to the real estate industry.

The platform streamlines portfolio management, helping property managers efficiently handle property data and focus more on their communities. With AppFolio, you can enhance operations, deliver excellent service to residents, and ensure secure data management through advanced multi-layered security, firewalls, and cutting-edge technology.

• Accounting & Reporting
• Maintenance & Operations
• Training & Staffing
• Leasing & Marketing
• Growth & Management

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What is QuickBooks?

QuickBooks is the most popular software for accounting and managing expenses or keeping track of daily health. QuickBooks Software has various features like Electronic payment functions, mapping features, remote payroll assistance, remote access capabilities, and outsourcing, online banking and reconciliation, better mail functionality with Microsoft Outlook. QuickBooks has three different versions of accounting software desktop, online, and cloud-based solutions for tracking all financial information and creating reports for every part of the business.

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Advantages of QuickBooks AppFolio Integration

Integrating QuickBooks and AppFolio can offer several advantages, including:

• Increased Accuracy: While you do manual data entry steps can introduce potential errors. Using an integrated system that eliminates human error and ensures increased accuracy throughout the process.
• Improved Financial Reporting: The QuickBooks advanced reporting feature creates financial reports that offer awareness of financial performance.
• Streamlining Accounting Processes: Streamlining accounting processes, such as accounts payable, general ledger, and accounts receivable, can help property managers maintain accurate financial records minimize errors, and improve financial management. Adopting integrated systems tailored to property management, property managers can streamline their accounting procedures, ensuring smooth operations.
• Increased Visibility: To stay ahead in the competitive property management industry, managers require timely and accurate data. Using an integrated property management system, property managers can view real-time data and gain insights into their financial performance. By accessing up-to-date information, property managers can verify trends, spot potential issues, and make decisions on how to make better business.

Winding-Up!

As a busy and growing property management business, you can’t afford to waste time with solutions that only cover a fraction of your business. To truly grow and modernize your business, you need an AppFolio QuickBooks Integration solution that covers the entire workflow from marketing to leasing and beyond!

Frequently Asked Questions

Q 1: Can AppFolio replace QuickBooks?