QuickBooks Credit Memo for Overpayment in Business

  • December 26, 2023

Overpaying in Business

There might be a possibility that your client or customer may make an overpayment for the service or product and you should refund back the same to them by following proper etiquette. Keep in mind that this transaction should be shown in your QuickBooks.

Now, the question arises of how this overpayment will be handled in QuickBooks. Let’s discuss the same here.

Common Issues Users Face

How the credit note is issued in case the overpayment is received?
For example, you have received an overpayment from the customer. The account of the customer is showing the available credit.

Now your customer is requesting the credit note for the amount of credit to keep in their records. If the credit note is created for this amount, then it will make the available credit amount.

Steps to Handle The OverPayments in QuickBooks

  1. In case the overpayment is made to you you should first ensure that the memo is created first and after that refund check could be issued. If that is not done then get the credit memo created first in order to use it for a refund.
  2. Then get the credit memo opened and tap on the link of Refund present at the window’s top.
  3. Make sure that you carefully check the entire data present here to ensure that the information provided here is correct.
  4. Then do not forget to leave the Accounts Receivable as an account that is listed in the refund check’s details. By doing so QuickBooks will be able to credit and then refund to the right customer.
  5. After doing this click on OK, in order to get the changes saved.
  6. Once the credit memo is created get it connected with the check, or else QuickBooks will not be able to ensure that transactions are correctly tracked.
  7. In order to connect your check and credit memo firstly access the Customers and then Receive Payments.
  8. Then select the customer for whom the refund is going to be made.
  9. By doing this the credit amount will appear in the field of Existing Credits.
  10. Click on it twice to ensure that it is correct and then select Apply Existing Credits.
  11. After that you will be able to see the field of Refund Chk. Here the amount of the check should be entered in the column of Payment. In case the amount is not listed already.
  12. Then click on OK in order to proceed.
  13. While attempting to access the Customers then Credit Memos or Refunds should be able to show the credit memo that was just created by you.
  14. Now, tap on the TX History in order to know if the refund check is present in the window of Transaction History-Credit.
  15. Overpayment has now been handled by you in QuickBooks

Important to Remember

If the steps given above are correctly followed by you then also the client or customer of yours will not be notified about the overpayment. In this case, you should inform the concerned person and let them know that you are going to refund the overpaid amount.

If you are facing this issue or any other issue related to this then get in touch with the SMB QuickBooks technical support team. Our experts at SMB QuickBooks tech support helpdesk will ensure that all your concerns are answered timely and efficiently at smbaccountants.com.

Blog Post

Related Articles

QuickBooks Credit Card Processing Not Working

January 16, 2024
Accepting credit and debit card payments has significant advantages for your business. You accord your customers the...

Credit Card Payments in QuickBooks Desktop

December 20, 2023
By doing this, you can easily record and categorize credit card payments. It will also help you to track expenses and...

QuickBooks Credit Card Payment How to Record Them in QuickBooks 2015 and 2016

December 26, 2023
QuickBooks credit card payment how to record In Quickbooks, all the payments or transactions made are recorded in order...
Call Now+1-800-961-4963