Shopify Integration With QuickBooks - [Guide]

Shopify Integration With QuickBooks

QuickBooks for Shopify enables you to export all of your Shopify sales to QuickBooks directly from your admin. With a single click, your order data (including line items and taxes) are automatically sent to your QuickBooks account. However, Shopify is known as the heart of online businesses, you'll need a way to stay organized and keep your books up to date with all of the data flowing in. In that scenario, Shopify QuickBooks Integration comes into the picture and plays an important role. When you integrate Shopify with QuickBooks, your inventory, orders, customers, and shipping are automatically updated and accurate. Let’s delve into Shopify QuickBooks Integration complete details via this article. 

Core Benefits of Integrating Shopify and QuickBooks

One of the best reasons why you should take advantage of Shopify and QuickBooks integration is that QuickBooks Online makes your accountancy easier. However, there are several benefits of this integration including:

1. Synchronize Your Data 

QuickBooks and Shopify are two separate apps that work together to provide support. Synchronization is the most important aspect of the two platforms' integration. Assume your online stores are now successfully selling your products, but they are not linked to your accounting system. 

In this case, you must create a link using human tasks, which will take up most of your time, waste your finances, and be prone to errors. The most important thing is that automation will completely replace humans. This ensures that your invoices and payments are in sync with your orders. According to your orders, the inventory management system is updated in real-time. 

2. Get a true picture of your business 

Keep in mind that having accurate and up-to-date information can help you make better business decisions. With QuickBooks and Shopify integration, a data source will capture the canvas on which the whole of your business’s reality will be painted, providing you with a true option for your business.

Furthermore, in the age of sophisticated machine learning algorithms and AI, having a thorough and accurate data source may be extremely helpful, as you can see from business intelligence solutions.

3. Keep Accounting Accurate 

As you may or may not be aware, effective accounting will keep your shop friendly, and this is especially true when good friendship builds trust, assists you in avoiding problems with authorities and compliance, and so on. 

Accountancy will be closely linked with your store to offer you reliable data and keep you informed about the source of information at all times. It can also save you time and work when it comes to QuickBooks reconciliations.

When should you integrate QuickBooks and Shopify? 

There are multiple situations when you come across and require you to do integration.

  • Losing data due to system crashes: Keep in mind that software crashes are particularly more costly for online merchants who transfer sensitive data across systems like QuickBooks and Shopify. It can cost hundreds of dollars to retype order data. As a result, processing other orders could take twice as long. 
  • Waste time on manual data entry: Some internet retailers used to manually enter data between systems before integrating their systems. Human errors, such as misspellings and typos, are common in their job. It's a time-consuming procedure that keeps online retailers from focusing on more important areas of their business, such as customer service.
  • Overselling: It's difficult to keep up with your inventory because it's not available for more orders at the same time. It is entirely up to you to keep track of your inventory numbers following each transaction. You may update inventory before the end of the day if you do it manually, and you won't feel rushed after each transaction.

Key features offered with Shopify for QuickBooks 

  • Automate export processing of fees and payouts: You must activate the settings to automatically process all Shopify payments that are exported into QuickBooks when you download this software.
  • Ease of reporting Shopify orders as Sales Receipts: You can easily import your whole Shopify order list into QuickBooks. It contains information such as customers and items associated with the order. It also allows you to export your existing data with a single click. To activate an automatic export procedure, simply click and get all orders.
  • Automatically export taxes and line items: Don't be concerned about the additional costs of taxes and shipping once you've exported. It allows each order to automatically insert all taxes and products.
  • Simple to view account balance, an Export, and Order Summary: You may virtuously view the Shopify orders information together with their values once you've completed the data export process, which includes orders. In addition, you may see the product's comprehensive breakdown.
  • Automation of multiple tax agencies' tax rates: It configures the new tax agency and tax rates automatically based on the imported orders. You can also make changes to a principal tax agency that you use frequently for your business.
  • Simple to choose the preferred account for sale income: You can import order details into QuickBooks for Shopify by creating a new account or selecting an existing account. It allows you to categorize the gift card.

Supported Triggers and Actions


New Blog Entry
Triggers when a new entry is added to a blog in your Shopify store.
New Cancelled Order
Triggers whenever an order is "canceled" (with line item support).
New Abandoned Cart
Triggers whenever a cart is "abandoned" (only open carts) (with line item support).
New Customer
Triggers when a new customer is added to your Shopify account.
New Order
Triggers when a new purchase is made (only open orders) (with line item support).
New Paid Order
Triggers whenever a new purchase is "paid". You can choose a different order status like pending or refunded (with line item support).
New Product
Triggers when a new product is added to your Shopify store.
New Order (Any Status)
Triggers when a new purchase is made (of any order status).
Updated Order
Triggers when an order is updated (with line item support).
Updated Customer
Triggers when a customer's information is updated.
New Account
Triggered when you add a new account.
New Bill
Triggers when a new bill is added.
New Customer
Triggered when you add a new customer.
New Estimate
Triggered when you add a new estimate.
New Expense
Triggers when a new expense is added.
New Invoice
Triggered when you add a new invoice.
New Invoice
Triggered when you add a new invoice (with line item support).
New Sales Receipt
Triggered when a new sales receipt is added (with line item support).
New Payment
Triggered when a payment is received (with line item support).
New Purchase Order
Triggers when a new purchase order is added.
New Sales Receipt
Triggered when a new sales receipt is added.
Updated Customer
Triggered when an existing customer is updated.
New Vendor
Triggered when a new vendor is added.


Update Inventory Quantity
Updates the quantity of an existing product variant.
Create Order
Creates a new order (with line item support).
Create Blog Entry
Creates a new blog post.
Create Customer
Creates a new customer.
Create Product Variant
Creates a new product variant.
Update Product
Updates an existing product. Replaces only data that is set.
Update Customer
Updates an existing customer. Replaces only data that is set.
Create Product
Creates a new product.
Update Product Variant
Updates an existing product variant. Replaces only data that is set.
Find Product Variant by Title
Finds a product variant by a title search.
Find Product by Title
Finds a product by a title search.
Find Customer
Finds a customer by name or email.
Find or Create a Customer
Finds or creates a specific customer.
Find or Create a Customer
Finds or creates a specific customer.
Find or Create a Product Variant
Finds or creates a specific product variant by title.
Create Expense
Creates a new expense using a check, cash, or credit card.
Create Bill (Item Based)
Create a new bill, optionally tied to a customer.
Create Bill (Account Based)
Create a new bill, optionally tied to a customer (with line item support).
Create Bill (Item Based)
Create a new bill, optionally tied to a customer (with line item support).
Create Credit Memo
Creates a new credit memo.
Create Customer
Adds a new customer.
Create Estimate
Create a new estimate (with line item support).
Create Time Activity
Creates a new single-time activity.
Create Product/Service
Creates a new product or service.
Create Journal Entry
Creates a new journal entry.
Create Invoice
Adds a new invoice (with line item support).
Create Sales Receipt
Adds a new sales receipt (with line item support).
Create Payment
Creates a new payment, optionally linked to an invoice.
Create Purchase Order
Creates a new purchase order.
Create Refund Receipt
Creates a new refund receipt.
Send Invoice
Send an existing invoice.
Send Sales Receipt
Send an existing sales receipt.
Find or Create a Vendor
Finds or creates a specific vendor.
Update Customer
Updates an existing customer.
Update Invoice
Updates an existing invoice (with line item support).
Create Vendor
Adds a new vendor.
Find Account
Find an account by name.
Find Customer
Find a customer by name or email address.
Find Invoice
Find an invoice by number.
Find Product(s)
Find a product by name (with line item support)
Find Vendor
Find a vendor by name.
Find or Create a Customer
Finds or creates a specific customer v2.
Find or Create a Customer
Finds or creates a specific customer v2.

Apps available for Shopify QuickBooks Integration

The apps allow you to easily integrate Shopify data into QuickBooks accounting software. However, there are numerous platforms available. Below is a list of software that may be used with the Shopify integration:

1. Shopify sync - Synder

Synder is the most extensively used Shopify-to-QuickBooks software. It enables the company file in QuickBooks to be linked to the payment system. After that, it will begin automatically receiving information about continuing payments. Additionally, depending on the settings, records such information in QuickBooks. If required, you can quickly change from auto-sync to manual mode.

Key benefits 

  • It is a very user-friendly application with a simple method of payment. Moreover, it is easy to operate to keep the information up-to-date. 
  • It helps in removing duplicity as it includes a rollback function to perform an UNDO action within a single second. It helps you avoid mistakes and maintain the security of books.
  • You have full access to view the description of the sync process through the detail-oriented application UI.
  • It offers convenient payment options by allowing you to send QuickBooks invoices and receive credit card payments online. It records all transactions and closes any active transactions automatically in the books. 
  • Shopify transactions are automatically synced in QuickBooks. You can manage and record all sales and processing costs with a single click of a button. Online sales and expenses are simple to reconcile and organize.

2. Connex for QuickBooks by Sync with Connex

Customers, items, inventory, and orders can all be seamlessly synced between QuickBooks Online and Shopify with Connex for QuickBooks.

Key Benefits

  • The app helps you synchronize partial refunds to QuickBooks, as well as gift card purchases and usage.
  • It can work with QuickBooks sales tax, and you won't need a map tax code because the app's tool will automatically add sales tax to the account.
  • At the same time, you can submit your payout spreadsheet to the app's software, and its matching tool will assist you in matching orders to all of your deposits.
  • It's simple to integrate automatic sync with eBay, ShipStation, Amazon, and a variety of other services into QuickBooks.

Final Words!

Hopefully, this article will be helpful for you in getting a complete understanding of the importance of Shopify QuickBooks Integration. Overall, the Shopify and QuickBooks integration empowers you to monitor the performance of your own company. You may see your gains and losses, as well as a variety of mandatory reports and balance sheets. When you log into Dashboard Review, all of your costs, revenue, invoices, and other essential financials are always up to date.

Call Now+1-800-961-4963