How to Upgrade QuickBooks Desktop to 2023 from 2022, 21, 20 (Older Versions)

  • January 3, 2024

With a clear line of sight across your business processes and reporting, QuickBooks Desktop Plus 2023 has features that can help you make decisions more effectively and efficiently. The entirely new and enhanced functionality for QuickBooks Desktop and QuickBooks Enterprise is covered in this article. 

According to the announcement, QuickBooks 2023 will become available to the accounting community and ProAdvisors on September 6, 2022. Increased mileage tracking, improved banking connections, and a new Cash flow Hub are a few of the new features that customers can anticipate finding in the 2023 products. Enterprise users can expect to see features like tracking of payment links, expiration dates, bill and PO workflow approvals, and inter-company transactions. 

The announcement stated that on September 20, 2022, QuickBooks 2023 would become generally accessible to small businesses. With the anticipated release of the Desktop product line to the ProAdvisor and accounting community in 2023, Insightful Accountant will begin publishing annual series on the new features related to QuickBooks. 

To comply with the annual subscription policies of the bundles, support policies for licenses of QuickBooks Desktop Accountant and Enterprise Accountant 2023 purchased as a part of ProAdvisor bundles are also changing. As a result, assistance will be included in the 2023 ProAdvisor bundles until May 31, 2024, or until the QuickBooks ProAdvisors' active subscription expires, whichever comes first. 

In 2023, updates will also be made to the ProAdvisor Bundles and standalone QuickBooks Accountant Desktop products. These products will be offered as annual subscription packages through Intuit's internal sales channels. The 2023 subscription version of QuickBooks Accountant Desktop will take the place of the previous perpetual (3-year supported) license. This version will also include multi-user access, which is not offered in ProAdvisor bundles.

Also Read: Easy Migration of QuickBooks Enterprise to QuickBooks Online

What are the Advantages of Updating QuickBooks Desktop 2023 Version?

As Intuit frequently releases updates for its various QuickBooks versions, such as 2017, 2018, 2019, 2020, 2021, 2022, and 2023, which differ from upgrading the merchandise version, updating the QuickBooks desktop version is different from updating the merchandise version. It is beneficial to update the version of the QuickBooks desktop application.

  • By updating, you will be able to ensure better data security.
  • As well as ensuring an error-free user experience
  • In this way, some common security loops and bugs are resolved.
  • When QuickBooks is updated, you can track invoice status in real-time, improve your data file, etc.
  • Optimization characteristics and more.

Features of QuickBooks Desktop 2023 (Pro Plus, Premier, Accountants, Enterprise):

Cash flow Hub:

By tracking both inflows and outflows on a single dashboard, you can gain better insight into your cash flow. Tracking paid and incoming invoices, sales receipts, credit memos, payments, and more will help you get a better understanding of the incoming cash flow. Keep tabs on past due and upcoming vendor bills to control spending. Save time by automating calculations to combine multiple reports.


As of 2023, this functionality is available to all users of 2023 desktop plus, enterprise, and accountant editions in the United States. To access this feature, users can navigate to the cash flow hub located in the company menu. From there, they can click on "manage the accounts" to view the associated reports.

Mileage Counter:

Utilize a desktop or iOS-compatible mobile app to conveniently record, monitor, and view business mileage so you can accurately report it to the IRS and chargeback clients. By combining mileage information for all business trips and automatically using the most recent IRS rates to calculate deductions, you can streamline year-end taxes. Control costs by viewing, tracking, and generating a report for all business travel in one place. 

Banking Relationships:

Automated bank feeds from more client-favored banks save time while utilizing encryption technology for increased security. The user interface for QuickBooks' banking features is more straightforward and recognizable. Users of supported QuickBooks Desktop products can download information from banks that are involved.

Optimized Payment Links Tracking in QuickBooks Desktop 2023

This feature is accessible to users of QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023, and all editions of Desktop Enterprise 23.0 who have an active QuickBooks Payments account. Send a payment link to quickly collect payments for purchases that do not require an invoice, and then check the status in the new payment links dashboard. useful for obtaining payments without creating an invoice for initial consultations, advance deposits, and more. The new payment links dashboard makes it simple to keep track of the progress of your request and send reminders. Send a link to your customers via text message or email to request payment so they can pay online. 

Node Card Reader:

Introducing the newest addition, the cutting-edge Node Card Reader feature. This functionality is available to users of QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023, and all editions of QuickBooks Desktop Enterprise 23.0, provided they have an active QuickBooks Payments account. Accessing this feature is simple: users can click on the "Pick Customers" tab and navigate to "Received Payment" in the menu bar. With the Node Card Reader, the software now supports various payment methods including contactless cards, Apple Pay, Google Pay, and many others, facilitating seamless transactions with clients.


With the integration of the QuickBooks Payments feature, users can enjoy the convenience of instant payment recording and matching when utilizing this new functionality. This seamless integration ensures that the books remain well-organized without requiring any additional effort on the user's part.

Equifax Employment and Income Verification:

Employment Or Earnings Verification

QuickBooks Desktop Payroll has automated employment and income verification thanks to a partnership with Equifax. The employee information is validated using secure Equifax channels. Employee loan, credit, and other aid applications are evaluated, and if necessary, quick approvals are given. Users of QuickBooks have the option of using or not using the service.

Intercompany Transactions:

Intercompany transactions, such as vendor bills and company checks, can be easily created between multiple company files. This automates the entry process between the two QuickBooks company files. The need for redundant effort is decreased by this new feature. With two QuickBooks Enterprise company files, users set up relationships. Through the dashboard, relationships between business entities can be easily established and managed. By allocating assets and liabilities accounts, you can keep track of transactions between business entities. To gain a deeper understanding of previously completed transactions, create reports on intercompany transactions. Select employees should be permitted to participate in intracompany transactions. 

Workflow Approvals For Bills and Purchase Orders:

This feature is available in both QuickBooks Enterprise Accountant 23.0 and QuickBooks Desktop Enterprise (Platinum, Diamond) 23.0. With the ability to approve purchase orders and bills in a single dashboard, you can maintain business oversight and aid in reducing fraud. With the bill and purchase order approval workflow, you can confidently delegate accounts payable and purchase order tasks. Time is money, so use repeatable purchase orders and bill workflow approval templates that are simple to customize. Continuous monitoring of transactions that have been approved with an automated audit trail that contains information about the approver, the creator, and any relevant comments. automated timely reminders are sent to staff members for them to act before the approval deadline.

Features of QuickBooks Desktop Mac Plus 2023:

  1. Online bill payment: Spend less time scheduling and paying bills in QuickBooks, which will then mark the bill as paid and let you know when the money has been sent. Gain financial flexibility by paying suppliers with a card or bank transfer, then having the money transferred via physical check or bank transfer. When using the optional Fast ACH and Fast Check expedite services or when paying with a credit card, there are additional costs involved.
  2. Upload Bills: Automate the bill entry process in QuickBooks to save time. Simply connect a shared macOS Photos album to your company file, and as new receipt transactions are added, they will automatically pre-populate for review. Keep your records in order by including files with bill transactions for streamlined audit trails. By comparing imported receipt data to already-completed transactions, time is saved.
  3. Better customer management: Maintain order by grouping your customers into different categories according to their types, statuses, locations, and balances. Personalized reports that automatically update as customer information changes will help you gain insights more quickly. By grouping your customers into different categories, you can better target your emails to them and increase communication.
  4. Synced images: Easily add images of bills, receipts, or other documents to your company file via automatic upload from a macOS shared Photos album to stay organized (note: This requires the use of macOS macOS-installed Photos app and a shared Photos album). Your audit trails and record-keeping will be easier to manage with less manual filing required. Upload several files at once, automatically, to your company file. Direct document upload from a shared Photos album on macOS will hasten the processing of invoices and receipts.

Read This: Convert Peachtree to QuickBooks

System Requirements for QuickBooks Desktop 2023

Operating systems:

After January 10, 2023, Microsoft will stop offering security patches and support for computers running Windows 8.1. Because of this, QuickBooks 2023 won't work with Windows 8.1 and cannot be installed there.

  • Natively installed 64-bit Windows 11
  • Native installation of Windows 10, in all 64-bit editions
  • Standard and essential versions of Windows Server 2022
  • 2019 version of Windows Server, Standard, and Essentials
  • 2016 editions of Windows Server, Standard, and Essentials
  • Essentials, Standard, and Windows Server 2012 R3
  • Standard and essential editions of Windows Server 2012

Note: QuickBooks requires you to use Windows directly, not through an emulator or virtual environment.

Database Servers:

Windows (natively installed)

  • Standard and essential versions of Windows Server 2022
  • 2019 version of Windows Server, Standard, and Essentials
  • 2016 editions of Windows Server, Standard, and Essentials
  • Essentials, Standard, and Windows Server 2012 R3
  • standard and essential editions of Windows Server 2012
  • The S Mode in Windows 10 and Linux is not supported.

Browser specifications:

You'll need Google Chrome and internet access to use QuickBooks Desktop 2023.

Additional hardware devices:

Here are the supported devices you can use if you use the mobile version of QuickBooks Desktop's Warehouse Manager:

  • It is advised to use a Zebra TC20/TC25/TC51 mobile computer (Android 4.4 & above)
  • MC40 Zebra mobile computer (Android 4.4 & above)
  • Additionally supported by QuickBooks Desktop Enterprise 23.0: 
  1. Voyager 1602g Pocket Barcode Scanner by Honeywell
  2. Mobile Socket CHS 7CI
  3. Code CS3070 

Software Compatibility:

Many other apps are integrated with QuickBooks. Here is a list of the most popular apps available to you. The Intuit App Store has additional content as well.

Note: Making use of these features may be improved by adding more RAM.

  • Office 2021 from Microsoft
  • the year 2019
  • Both 32- and 64-bit versions of Office 2016 (including Outlook 2016).
  • Both 32-bit and 64-bit versions of Office 2013 and 365, including Outlook 2013. Recall that the web version of Microsoft 365 is not supported; only locally installed versions are.
  • With Microsoft Outlook 2016–2021, Microsoft Outlook with Microsoft 365, Gmail, Yahoo Mail,, and other email clients that support SMTP, you can send estimates, invoices, and other forms.
  • Microsoft Word 2021, 2019, 2016, 2013, or Microsoft 365 are required for letter preparation (including 64-bit).
  • Microsoft Excel 2021, 2019, 2016, 2013, or Microsoft 365 are required for exporting reports (including 64-bit).
  • Microsoft Outlook 2021, 2019 (32 and 64-bit), 2016, or 2013 are required for contact synchronization.
  • V19.0 of QuickBooks Point of Sale
  • 2022 Turbo Tax (Personal and Business).
  • 2022, Lacerte.
  • Pro-Series 2022 tax year.
  • Quicken 2022, 2021, 2020, 2019, 2018, and 2016 are the following years.
  • 2023, 2022, and 2021 QuickBooks Desktop for Mac versions.
  • Adobe Acrobat Reader: Version 9.0 or later of Adobe Acrobat Reader is needed for Business Planner, Payroll, and viewing forms.
  • Internet access with a connection speed of at least 56 Kbps is required for payroll and other online features and services (1 Mbps recommended). 
  • Internet Explorer 11. 

Compatibility between antivirus and antimalware software

The following antivirus and antimalware programs were used to test QuickBooks Desktop Pro 2023, Premier 2023, and Enterprise 23-0.

To get the best performance out of these programs and QuickBooks, you might need to change some settings.

Antivirus program

  • McAfee
  • Avast
  • Bitdefender
  • Avira
  • Symantec
  • F-Secure
  • Norton
  • Kaspersky
  • Trend Micro Security
  • Webroot
  • Cylance (Internet/Regression Only)
  • ESET
  • Panda Dome
  • Sophos 

Antimalware software: 

  • Emsisoft
  • McAfee
  • Avast
  • Webroot
  • Bitdefender
  • AVG
  • Malwarebytes
  • Spybot
  • Kaspersky
  • F-Secure
  • ZoneAlarm

Hardware and Software Requirements

QuickBooks Desktop 2023 won't function on a 32-bit version of Windows; it needs a 64-bit version.

  • Processor: minimum 2.4 GHz
  • Minimum RAM (workstation): 8 GB; recommended: 16 GB
  • RAM (server): 1–5 users: 8 GB; 10–14 users: 12 GB; 15–20 users: 20+ GB
  • 2.5GB of disk space is available (additional required for data files). Additional software: The installation files include 60MB of Microsoft.NET 4.8 Runtime.
  • The following conditions must also be met for QuickBooks Connected Services offerings using Intuit Data Protect:
  • Demands a minimum of 4.0GB RAM
  • The largest file that is set to be backed up twice, plus an additional 100MB, or the largest file that can be restored twice. Only the workspace folder LocalApplicationData+"Intuit Data Protect" needs to have the necessary space.


  • Windows' North American release.
  • When set to English, regional settings are supported.
  • When hosting multi-user access, the server computer must have administrator privileges.
  • Natively installed, not requiring the use of emulators or virtual environments.

Optical Drive:

  • For physical CD installations, a 4X DVD-ROM drive is necessary.
  • Display optimized for 1280 x 1024 or higher resolution with up to 2 extended monitors.
  • Best optimized for the computer's default DPI setting.

What's New in the Latest Version of QuickBooks Desktop 2023?

This update adds the following new features and functionalities to QuickBooks Desktop 2023.

Advanced User Management Feature

Managing user roles and permissions according to the requirements is now possible. Additionally, with this feature, you can restrict the users from performing certain tasks.

Bug fixes

When you cannot create transactions for unpermitted customers from batch enter transactions due to customer name typing, updating to the latest version will fix the data level permission issue. This version can also be updated if the report filter for (>=1) or (=) is incorrect. In such situations, updating to the latest release would fix the problem of a vendor group with a credit balance greater than 0, which shows incorrect results.

RFA Enhancement

Now you can request a second admin from QuickBooks.

Tax 1099 NEC and MISC

There is now support for 1099 MISC and 1099 NEC in QuickBooks, along with printing and e-filing. It also permits third-party applications to use the software developer kit for e-filing.

Inventory Aging Report

The inventory aging report informs you about the value, the quality, the age, and the acquisition date of the stock. By doing this, you can ensure the details of the stock.

Online Banking Improvements

This feature allows you to save column customizations and create rules both for money out and money in transactions. You can assign customers to their expenses in the banking transactions table within QuickBooks.

Upgrade Procedure for QuickBooks 2023

The QuickBooks Desktop 2023 upgrade can be downloaded and set up on your computer. You can fix problems with your older version thanks to the upgrade, which is essential. A lot of new features and advantages are among the many advantages you receive from the upgrade. Your work will be simpler and more effective if you upgrade your QuickBooks desktop account, and this will aid in the quick growth of your company. 

Everyone seeks the quickest and least time-consuming method when it comes to downloading, installing, and upgrading software. We are here to assist you with the process by giving you a thorough procedure. 

Before Upgrading to QuickBooks Desktop 2023, do the following: 

  • Check the system requirements 
  • Create a backup of your company's data.
  • Ensure that all of Windows's components are up to date. 
  • Updates have also been made to the Windows operating system.

Install the QuickBooks Desktop 2023

The most recent version of QuickBooks Desktop for subscription-based models is 2023. Many new, extra features and advantages have been added to this new release. QuickBooks Pro with QuickBooks Plus, Premier with QuickBooks Premier Plus, and QuickBooks Mac with QuickBooks Mac Plus are just a few examples of products that give you a strong argument for switching to a subscription model that automates and streamlines your everyday accounting tasks. 

Once you've confirmed that your system satisfies the prerequisites, you must run the installer and follow the steps outlined below: 


To complete installation, you must have all the necessary materials on hand. Here is a list of these things:

  • Keep a notepad nearby and make a note of the license and product key.
  • You must ensure that your system complies with all of QuickBooks Desktop 2022's specifications.
  • You must look for the downloaded file that is saved with the.exe extension. Verify that you are looking for the file in the correct location.

QuickBooks Desktop 2023 installation:

  • Once all of your preparations are complete, carefully begin the installation process. Be cautious when choosing the installation type and the procedures to use.
  • Launch your Windows system's File Explorer. Find the QuickBooks 2022 edition.exe file that you downloaded and saved to your computer.
  • Right-click on the downloaded file by going to it.
  • To begin the installation, choose the Run as Administrator option. One by one, adhere to all of the display instructions you receive.
  • You must follow the instructions that appear on your screen.
  • Along with that, you must concur with and accept the QuickBooks Desktop 2022 application license agreement.
  • After that, click the Next button to proceed. 
  • Click the Next button to continue the process after entering the license and product key to authenticate the software.
  • You are also given a choice between two different installation processes, depending on the circumstances.
  • The two different installation procedures are described below with specific steps:

Network and Custom Installation

  • In the circumstances listed below, complete the custom and network installation:
  • When the QuickBooks company file is hosted on the server.
  • If you set up a multiuser network.
  • installing QuickBooks Desktop 2022 elsewhere than the default installation location
  • Click the Next button to proceed after choosing the installation type.
  • The How you use QuickBooks option should be selected.
  • By selecting the option to "Change the install location," you are presented with a new window where you can modify the location of the software installation.
  • Click the Browse button to select the installation location.
  • Now choose a different location in the Program folder from the default one by browsing. 
  • Now choose a different location in the Program folder from the default one by browsing.
  • After that, click the Next button to begin the software installation.
  • Select the Open QuickBooks software checkbox after the installation is complete.
  • Next, press the Finish button to proceed.
  • Now, when you check the box to open QuickBooks, it launches automatically.

Express installation

There are a few circumstances where it is possible to perform an express installation. Here are some examples of these scenarios:

  • While utilizing QuickBooks Desktop 2022 on a single system.
  • Install the QuickBooks Desktop 2022 software once more on your device.
  • For the first time, using QuickBooks.
  • Choose the Express installation method in any of the aforementioned scenarios.
  • The process can be continued by clicking the Next button.
  • For an express QuickBooks installation to begin, click the Install button.
  • The installation is complete once you click the Finish button.

Activation of QuickBooks Desktop 2023

When your installation is complete, QuickBooks prompts you to update the program and activate it before using it. The steps to activate are as follows:

  • Launch your installed copy of QuickBooks Desktop 2023.
  • Select "Help" from the menu.
  • Choose the option to Activate QuickBooks Desktop from the drop-down menu.
  • The next few steps are then displayed on your screen for your instruction.
  • Follow the instructions precisely, then double-check the details.
  • The QuickBooks Desktop 2023 application is now activated.
  • You can get to work on it now.

What is the Best Way to Check if your QuickBooks Desktop is up-to-date?

You should be aware that updating your QuickBooks desktop will usually require a slight change to the database before updating. These changes will not create the information file that can be read by earlier releases of QuickBooks. Make sure that you have the QuickBooks desktop patch installed. To determine if you have the latest update, you need to follow the following steps:

  • Open QuickBooks on your desktop first.
  • To open the Product information window, press F2 or Ctrl+1.
  • Check the current version and release next.
  • Verify the available QuickBooks release.

Update QuickBooks Desktop (Pro/Premier/Enterprise) to Latest Version

QuickBooks Desktop for Windows

What are the Current Release Numbers for Each Version of QuickBooks Desktop:

  • QuickBooks 2023 R4_135
  • QuickBooks 2022 R9_50
  • QuickBooks 2021 R14_22
  • QuickBooks 2020 R17_25

Depending on whether you enable Automatic Updates or Manual Updates, QuickBooks will download and install the most recent updates as soon as they become available. Here are four DIY methods you can use to download the updates. The internet connection must be fast and reliable for each method.

  • Automatic update method (default setting)
  • On-demand (immediate) update method
  • Release download
  • Manual update

After you download the updates, important company files will automatically be installed in the correct location on your computer. All updates, after downloading the updates, would automatically be prompted. You will receive a notification to install the update the next time whenever you start the accounting software. Sometimes, you shut down and restart QuickBooks for the update to take effect. If you have QB for multiple users, install the updates on all computers. You can also seek a professional’s advice or assistance if you use QuickBooks in multi-user mode.

Step 1: Automatic Updates Method

When you aren't using QuickBooks and the internet, this method checks for new updates from Intuit services. The available updates are only downloaded when you aren't using your QuickBooks and the internet. And it will download the available updates when you aren't using the internet. To test if the software is running or not, this method itself downloads updates from the Intuit server. If you do not wish to update your software automatically, you can disable it.

Download and Install Automatic Updates Now

  • After opening the QuickBooks software, go to the Help menu and select the Update QuickBooks option.
  • On the update QuickBooks screen, click the Update Now tab.
  • The next step in the process is to delete all previously downloaded updates and then select Reset Update.
  • Select the Get Updates icon now.
  • To restart QuickBooks, you must end the process.

To enable or disable automatic updates in the future, follow these steps:

  • Click on Update QuickBooks Desktop from the Help menu.
  • On the Update QuickBooks window, click the Options tab.
  • Then, choose Yes to enable the option and No to disable it for QuickBooks.
    • You can enable automatic updates by selecting the updates you wish to receive and removing the unnecessary updates.
    • It is just a reminder to check updates, not always indicating that an update is available. If you disable the option, you will no longer receive any notifications, even if there are notifications available on the Intuit server.
  • Click on Save and then Close after that.

Step 2: Immediate Update Method

Using this method, you can download updates directly from Intuit's server. You can use this method even if you have enabled Automatic Update. It requires QuickBooks to not be running in your system and can be used at any time. You should check for updates at least once a month.

How to check for updates and install them?

  • Go to the Help menu in QuickBooks first.
  • Then click on Update QuickBooks and then Update Now.
  • In the Update column, you can find out what is included in the update. Tap on the Maintenance Release link. A new page will show up with the changes and improvements.
  • Next time you use QuickBooks, you will be asked to install the update. You can choose to install it now or later. After the update is installed, restart your computer.
  • The updates should be reinstalled in the order in which they appear. If you don't follow the instructions in sequence, you may encounter problems opening your company file.

Step 3: Release Download

It is possible to download and install available updates if you encounter problems with the update feature or wish to install updates through the update feature. If you use multiple copies of QuickBooks, it is advisable to update all copies using the update feature. If you don't, the company file may not be able to be opened.

Also Read: Convert Sage 50 to QuickBooks Desktop

QuickBooks Pro and Premier: Download Updates for Multi-User Mode

Connect your QuickBooks Pro or premier computers to the internet and download and install the updates. You can also download the update on one computer on the network and share it later.

  • Open the shared company files first.
  • You can then update QuickBooks by clicking on the Help menu.
  • Go to the Options tab.
  • If the Share Download option is selected, set it to Yes.
  • After that, click the Save button.

The updates you have downloaded will be shared with all your computers once you have followed all the steps mentioned above. The updates are downloaded from the location of your company files once you have enabled the share option in QuickBooks. Install the new release updates for your QuickBooks company file now. After updating the accounting software, the company files may not be accessible.

Step 4: Get Updates from the Internet and download QuickBooks (Manual)

On our official Intuit website, you can also download the specific updates.

  • Visit the Downloads and Updates page first.
  • Select your country from the Select Country drop-down list.
  • You need to select the appropriate product from the Select Product drop-down menu.
  • Select the version from the Select Version drop-down menu once you're done.
  • The next step is to select the Search option.
  • By clicking on Get the latest updates, you'll be directed to the latest updates page.
  • The downloaded file must be saved somewhere you can easily locate at the end.
  • Install the update by opening the download file and restart your computer afterward.

Step 5: Ultralight Patch (ULIP) – Optional

ULIP stands for Ultra Light Patch, and it is a feature in QuickBooks desktop that allows minor but essential repairs to be sent without any release limitations.

It is important to keep in mind that the patch release method can continue. Be sure to select the essential repairs option before transferring updates.

  • Download the latest version and move everything to your company files and QuickBooks.
  • Go to the Windows Start menu and look for QuickBooks desktop, then right-click on QuickBooks desktop and select Run as administrator.
  • On the No Company screen, click Help and then Update QuickBooks Desktop.
  • On the options tab, click Mark all, then Save.
  • The next step is to select Update Now and then Reset Update.
  • In the final step, click on Get updates.

QuickBooks Desktop for Mac

Check to see if you have the latest release

  • For Mac users, open QuickBooks Desktop.
  • To open the Product Information window, press Command + 1.
  • You should check your current version and release.

Here are the release notes for QuickBooks Desktop for Mac's current release:

  • QuickBooks Mac Plus 2023 R5
  • QuickBooks Mac Plus 2022 R10
  • QuickBooks Mac 2021 R13
  • QuickBooks Mac 2020 R17

Update Manually

  • Select Check for QuickBooks Updates from the QuickBooks menu.
  • Install and relaunch the program.

Note: Select Automatically download and install updates in the future if you want updates to be automatically installed in the future.

Unable to Install the Update

It's possible that an update won't advance to the next release number. Or, you may encounter an error during installation. Here's how to fix it.

Solution 1: Download the Update Again

Check to see if the release number advances by repeating these steps.

  • Select Check for QuickBooks Updates from the QuickBooks menu.
  • Select Install and Relaunch.

Solution 2: Get Updates From our Download Site

  • The standard setup can be found in Downloads & Updates.
  • Select your country from the Select Country dropdown.
  • Choose your product from the dropdown menu.
  • Choose your version (year) from the Select Version dropdown menu.
  • Select Search.
  • Select Get the latest updates.
  • After the download is complete, open the update file and install it. After the installation is complete, restart your computer.

QuickBooks 2023 Desktop Prices

User 1 Users 2 Users 3
$549 $749 $949
User 1 Users 2 Users 3
$549 $749 $949
User 1 Users 2 Users 3 Users 4 Users 5
$799 $1099 $1399 $1699 $1999
Users Sliver Gold Platinum Diamond
1 $1128.00/yr $1464.00/yr $1800.00/yr $3552.00/yr
2 $1797.00/yr $2134.40/yr $2470.40/yr $4252.80/yr
3 $2246.00/yr $2584.80/yr $2920.80/yr $4713.60/yr
4 $2697.00/yr $3033.60/yr $3369.60/yr $5203.20/yr
5 $3294.00/yr $3648.00/yr $4000.00/yr $5942.40/yr
6 $3648.00/yr $4000.00/yr $4354.40/yr $6297.60/yr
7 $4000.00/yr $4354.40/yr $4707.20/yr $6672.00/yr
8 $4354.00/yr $4707.20/yr $5060.00/yr $7046.40/yr
9 $4707.00/yr $5060.00/yr $5412.80/yr $7411.20/yr
10 $5060.00/yr $5412.80/yr $5765.60/yr $7785.60/yr
20 - - - $9166.50/yr
30 $8108.00/yr $8492.75/yr $8880.38/yr $11203.50/yr
40 - - - $14290.50/yr

Update QuickBooks Desktop 2022 to 2023

Users who are updating their software from an existing version of QuickBooks can perform the update QuickBooks Desktop procedure. You only need to carefully follow the steps to complete it; it is also simple to do.

Follow these steps:

  • Click the right mouse button when you are at the QuickBooks Desktop icon.
  • Next, from the list of options that is displayed, select Run as administrator.
  • Then, from the QuickBooks window's top-left menu, select the Help option.
  • Choosing Update QuickBooks Desktop from the drop-down menu is an option.
  • On the Options tab, click now.
  • Simply check the box there. Mark each.
  • Once you've made all the necessary changes, click the Save button.
  • Open the Update Now tab at this point. 
  • Select the Reset update check box in this tab.
  • Click the Get updates button when you are ready.
  • All of your QuickBooks software's updates are downloaded and installed. 
  • Restart your computer, then launch QuickBooks once more.

Try the steps listed here if you're upgrading your QuickBooks from an older version of the program to the most recent version. Complete the task by following the correct procedure.

Upgrade QuickBooks Desktop 2021 to 2023 (Pro, Premier, and Enterprise)

QuickBooks, developed by Intuit, is one of the most popular accounting software used by businesses of all sizes. With each new release, QuickBooks introduces enhancements, improvements, and security updates to provide users with a better accounting experience. Upgrading from QuickBooks 2021 to 2023, whether it's the Pro or Enterprise edition, brings several benefits and ensures you stay up to date with the latest features. In this article, we will discuss the advantages of upgrading, the step-by-step process, common issues you might encounter, and provide answers to frequently asked questions.

  • Open QuickBooks Desktop and click the icon.
  • Using the right-click menu, choose that option. Open with Administrator
  • Now, go to the QuickBooks window's top and select the Help menu option.
  • Choose the update QuickBooks Desktop option from the drop-down menu.
  • Next, select the Options tab. Mark the checkbox in this by clicking. Mark each
  • To save all of the changes, next click the Save button. Go to the "Update now" tab now.
  • Select the Reset update checkbox in this tab.
  • When everything is ready, select "Get updates"
  • It obtains and sets up each update for your QuickBooks program.
  • Restart your computer, then launch QuickBooks once more.

Upgrade QuickBooks Desktop 2020 to 2023 (Pro, Premier, and Enterprise)

The QuickBooks program has a life cycle of three years, so upgrading your company file from QuickBooks Desktop (QBDT) Pro Plus 2017 to QuickBooks Desktop (QBDT) Pro Plus 2023 is a significant step. This implies that you must convert your data file(s) gradually between 2018 and 2019 or 2020 and 2023.

Then, before converting the file(s) to QBD 2023, we can restore the file in between by locating and installing the trial license of QuickBooks 2019/2020. When you open your company file in your more recent version for the first time after finishing, QuickBooks will prompt you to upgrade it. Additionally, after upgrading QuickBooks, there is no longer an option to open your company file in the previous version of QuickBooks.

This is how:

  • Make sure everyone has closed the company file.
  • Launch the latest QuickBooks Desktop version.
  • If there isn't a company file open, select Open or Restore Company. You can also choose Open or Restore Company from the File menu.
  • Next, after choosing Open a company file. Choose Restore a backup copy and then Local backup if you have a backup company file (QBB) rather than a company file (QBW).
  • Find your company file by searching your computer. After selecting it, click Open.
  • Log in as the admin user for your company file.
  • QuickBooks automatically makes a backup of your current company file before you upgrade. The backup can then be saved in a specific folder by clicking Change this default location. 

Now that you have the newest version of QuickBooks Desktop, you can open your company file. Simply move your company's files back if you keep them on a server.

Steps to Upgrade QuickBooks Desktop 2020 to 2023 (Pro, Premier, and Enterprise):

  • Close Company Files and QuickBooks: Before updating QuickBooks, close all company files and QuickBooks.
  • Launch Windows Start: On your computer, open the Start menu.
  • Run QuickBooks Desktop as Administrator: Choose "Run as administrator" from the right-click menu when you right-click the QuickBooks Desktop icon.
  • Open QuickBooks on the “No Company Open” Page: You should be on the "No Company Open" page when you launch QuickBooks.
  • Select “Update QuickBooks Desktop”: Choose "Update QuickBooks Desktop" from the Help menu.
  • Enable the Options Tab and Select “Mark All”: Click the "Mark All" button on the Options tab to select all available update options.
  • Check the “Reset Update” Checkbox: On the Update Now tab, check the "Reset Update" box.
  • Initiate the Update Process: Click on the "Get Updates" button when you are ready to begin the update process.


We offer you support for your problems, doubts, and questions via various channels (Email/Chat/Phone). We are always available to help you in real-time with sales-related problems, technical problems, and onboarding questions. Please get in touch with our customer service if you have any questions.


How do I Upgrade to QuickBooks Desktop 2023?

  • Ensure you have a compatible system that meets the software requirements.
  • Purchase the QuickBooks Desktop 2023 software or subscription.
  • Back up your company data file from the previous version.
  • Install QuickBooks Desktop 2023 using the installation file or setup disk.
  • Follow the on-screen instructions to complete the installation.
  • When prompted, choose the option to upgrade your existing company file to the new version.
  • Restore your company data file backup to the new version.
  • Review and update your preferences, settings, and configurations if necessary.

Why should I upgrade QuickBooks Desktop to the 2023 version?

There are several benefits of upgrading QuickBooks to the latest edition such as; it helps manage tasks easily and accurately, it has improved security & compatibility with your Windows system. Also, it provides you access to the latest tax table updates & also risk-free accounting.

Is there any added value associated with the most recent increase in desktop prices?

QuickBooks Desktop is a highly developed, dependable product that has undergone numerous recent improvements. This includes numerous time-saving automation features (Receipt/Bill entries), a significant performance overhaul (64-bit enhanced computing power), and security improvements. This year's addition of a new cash flow hub, which helps increase visibility into cash flow by tracking inflows and outflows in a single dashboard, will also be advantageous to accountants and their clients. We'll release more details as part of our hoped-for September release.

Is there a 2023 version of QuickBooks desktop?

QuickBooks Desktop 2023 comes with a range of features designed to enhance the automation and efficiency of your routine accounting activities. Explore the following functionalities included in the QuickBooks Desktop 2023 release and discover how they can positively impact your business.

When Should You Update the QuickBooks Software?

If your version is more than three years old, you should think about upgrading. The main reasons for this are that Intuit will stop offering support and will turn off functions like credit card processing, desktop payroll, online backup, and online banking. If you discover that your current version lacks the functionality you need for your expanding business requirements.

Is QuickBooks Desktop going away in 2023?

In more detail, Intuit has decided to phase out certain editions of QuickBooks Desktop (QBD), although some users might still have the option to continue using them—although this course of action is not advisable. Starting May 31st, 2023, Intuit will discontinue its support for the QuickBooks Desktop 2020 versions, including QuickBooks Desktop Pro 2020.

How do I activate QuickBooks Desktop 2023?

To activate QuickBooks:
  • Open QuickBooks.
  • From Help, select Activate QuickBooks Desktop.
  • Follow the steps on the screen to verify your info.

How do I update my QuickBooks to 2023?

  • Visit the Downloads & Updates page.
  • Click on the standard setup link.
  • Select your country, product (QuickBooks Desktop Enterprise), and version (2023).
  • Click the Search button.
  • Once you see the appropriate download option, click on Download.
  • After the installation is complete, restart your computer.

The Payroll Price Has Changed How Much?

Each employee will now pay $5 per month as part of the "Per Employee" cost component of the QuickBooks Desktop Enhanced Payroll subscription.

Does QuickBooks 2023 require Windows 11?

These are the currently supported operating systems for running QuickBooks Desktop: ​​ Windows 11, 64-bit, natively installed (QuickBooks Desktop 2022 R3 or later) Windows 10, all editions, natively installed (64-bit for QuickBooks Desktop 2022 or later)

Can I upgrade QuickBooks 2014 to 2023?

Click on the Help tab and choose the option to Upgrade QuickBooks. From the available versions, select the one you wish to upgrade to and then click on Upgrade Now. You have the option to retain a copy of your current QuickBooks version. Simply select Keep old version on my computer, and then click on Let's go.

Will there be QuickBooks Desktop 2024?

QuickBooks Desktop 2024 enhances operational efficiency through automated payment reminders and boosts productivity with the addition of design templates. It is optimized for 64-bit processors, ensuring faster processes, and employs robust 256-bit encryption for enhanced security. Additionally, users can benefit from improved item list search features, enhancing overall usability.
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