ADP Integration With QuickBooks

ADP and Intuit’s QuickBooks integration allow users to seamlessly connect their accounting data with RUN Powered by ADP. It helps you minimize effort and provide an easy, real-time experience that best meets your business needs. However, ADP is a provider of human capital management (HCM) solutions, and Intuit is a global developer of small business management technologies.

Integrating ADP with QuickBooks can significantly improve a company's accounting functions. Key benefits of this integration include simplifying wage processes and enhancing payroll data management. You'll need to connect the ADP RUN application to your accounts to get started with these capabilities. Additionally, QuickBooks can be seamlessly synchronized by logging into your ADP account.

What is ADP?

ADP is one of the most popular payroll and HR software on the market. While most of the other competitors have been in the market for less than a couple of decades.

Whereas, ADP has been helping businesses for more than 70 years. ADP payroll solutions are really good for large businesses because they have lots of useful features. You may have to pay extra to access these features.

ADP also has tools to help with things like employee benefits and recruiting. ADP offers four plans for payroll services: Essential, Enhanced, Complete, and HR Pro. All these services' pricing is customized and is not available on the website.

What is QuickBooks Payroll?

QuickBooks Payroll is a cloud-based payroll system. It can be used by itself or integrated with QuickBooks Online. If you are a business owner and your company has less than 50 employees, then you can use a standalone product and it will provide everything you need for payroll services.

With QuickBooks Payroll you can do lots of important things like unlimited payroll runs, reporting, benefits administration, automatic tax filing, and other useful features.

But QuickBooks Payroll doesn't have a time-tracking feature or integration with third-party applications. Also, it can only be integrated with QuickBooks Online.

Features/pricing comparison

How Does ADP Payroll Work with QuickBooks?

Import your QuickBooks account list into RUN to enable simple account mapping and one-click payroll transactions from RUN to QuickBooks! If you work as a bookkeeper or other accounting professional, you'll have access to Accountant Link, which gives you single-sign-on access to all of your RUN accounts. Furthermore, ADP customer data, tax forms, and a plethora of key practice management resources will assist you in extending your role as a strategic advisor.

Key Benefits 

ADP and Intuit both benefit from enhancements in small business payroll and finance. Here are some of the important advantages that you’ll get with ADP QuickBooks Integration:

• Accounting firms can gain unmatched company insights by combining ADP's data and technology solutions with QuickBooks' financial and transactional capabilities.
• You can be confident because it will help you in recruiting, hiring, and filing taxes effortlessly.
• Streamlining compensation is easy with a premium payment program. ADP also has retirement plans which are an extra benefit for your employees.
• You can add information and make their pay stub attractive to them.
• Allowing all of your staff to track their progress will keep them motivated throughout the process.

Steps for ADP QuickBooks Integration

You can easily integrate them just by using the below steps:

• First, log into the ADP RUN Payroll account 
• Next, select the “Setup General Ledger” option 
• Now, select and then sign into QuickBooks
• After that, follow the new and simple arrangement step
• Whenever you want to run finance and then click on the “Post to QuickBooks” option 
• That’s it and you’re done! 

Manage ADP Payroll Now in QuickBooks

Steps to manage Payroll:-

• In the beginning, log into the ADP account and then import all your payroll information 
• Next, open your QuickBooks then go to the Help menu and click on the same 
• Now, select the QuickBooks Help from the drop-down menu 
• After that, click on the Search tab and then type “Manual Payroll” and then press the Enter key 
• From the results, select the Calculate Payroll taxes manually 
• If you see the “Manual payroll calculations link” and then click on the same
• Click on the “Set my files to use the manual link” >>> “Files” and then choose “Import” 
• Confirm the steps by pressing the “Yes” button 
• With this, the process ends here. 

Let’s Learn to Integrate QuickBooks Time and ADP Workflow Now Accounts

Install and Set up the Integration Process:

If you’ve QuickBooks Time and ADP Workforce

• In QuickBooks Time, go to the Feature Add-ons >>> Manage Add-ons
• Locate the “ADP Workforce Now” and then select the “Get” tab 
• Now, you’ll taken to the QuickBooks Time Connector app within the ADP Marketplace 
• To get the app and then select “Buy Now” and you’ll be guided via the app purchase
• Select “Go to QuickBooks Time” when the “Successfully connected” screen will appear on your screen. 

If you’ve QuickBooks Time and ADP Workforce 

• Log in to the ADP WorkForce Now using the “Administrator Sign In” 
• Next, access the page named “QuickBooks Time Tracking for ADP WorkForce Now”
• Select the “Start a Free Trial” to get the app and you’ll be guided via the app purchase (which includes a 14-day free trial)
• A QuickBooks Time signup window appears on your screen 
• Fill out the Email Address, Phone number, and the desired password, and then select the tab “QuickBooks Time Web Address” 
• Check the checkbox “I agree to share my QuickBooks Time data with ADP” if asked 
• Select “Start a free trial” and after a few moments, select the option “Go to QuickBooks Time”. 

Use the Integration for Employees 

• Make sure that all the employees in ADP that required to track time are added to QuickBooks Time
  • Go to the My Team >>> + Add and then enter the required details to match ADP 
  • Once all the employees are added in the Team Member Details for each employee 
  • Then add the employee’s ADP File ID to the Payroll ID field in QuickBooks Time to “link” the profiles 
  • The must be 6 digits including the leading zeros
    • Include the ADP Company Code in each Payroll ID field in QuickBooks Time for Multi-Company Access accounts. Format as CCC:NNNNNN, where NNNNNN is the employee File ID and CCC is the company code
• The following actions in ADP will automatically sync into QuickBooks Time within 2 minutes once the initial integration is done and existing employees are linked:
  • An employee's first name, last name, and/or work email address have been changed.
  • In QuickBooks Time, a new employee creates a new user.
  • In QuickBooks Time, a terminated employee is archived.
    • Note that archiving an employee in QuickBooks Time does not change the employee's ADP status.

How to Set Up ADP Integration with QuickBooks Online

To integrate ADP with QuickBooks Online, ensure you can access both accounts. Here's a step-by-step guide:

• Access your ADP account by logging in with your credentials.
• Within your ADP account, locate and select the "Setup General Ledger" option.
• log in to your QuickBooks Online (QBO) account.
• Follow the on-screen instructions to synchronize your ADP and QBO accounts.
• Click "Post to QuickBooks Online" in your ADP account to complete the integration.

How to Setup ADP Integration with QuickBooks Desktop

ADP, a widely used software for managing payroll and human resources, offers seamless integration with QuickBooks Desktop to streamline payroll management. Here's a step-by-step guide for integrating ADP with QuickBooks Desktop:

• Begin by signing up for both ADP and QuickBooks Desktop.
• Go to the ADP Marketplace and search for QuickBooks Desktop.
• Choose the QuickBooks Desktop integration option and follow the instructions to complete the setup.
• Customize the integration settings, which include mapping ADP payroll items to the appropriate accounts in QuickBooks.
• Confirm the integration's functionality by conducting a test payroll run to ensure accurate data transfer.

This information provides an overview of what ADP and QuickBooks integration entails. Additionally, we've included details on how ADP can be integrated with QuickBooks Time, QuickBooks Online, and QuickBooks Desktop, along with a comparison of the pros and cons of ADP versus QuickBooks Payroll.

Final Words!

The integration makes General Ledger Interface mapping easier and more accurate, removing the requirement for offline customer service support to activate and manually set up the integration. The requirement to manually generate general ledger files and download data for each pay period is eliminated once the system is set up.

Frequently Asked Questions

Can ADP and QuickBooks Time be integrated?