QuickBooks seems to be fantastic accounting software, with a number of useful features that help to improve the efficiency of financial procedures. Among them, its integration feature aids in the connection of various software with QuickBooks, such as Magento. Using technology like PowerSync, you can link QuickBooks with your Magento store.
You can connect your Magento 2 store to your QuickBooks account and automatically synchronize information such as customers, products, sales, and invoices with QuickBooks Magento Integration. As a result, you’ll be able to more efficiently manage accounting data. The below write-up will describe how to integrate QuickBooks with your Magento store using PowerSync, as well as the advantages of doing so.
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What exactly is PowerSync, what are its features in QuickBooks Magento integration?
PowerSync:
PowerSync is one of the most popular tools for connecting QuickBooks to Magento and vice versa. It refers to software that automates the syncing of total tax rates between Magento and QuickBooks.
Features of Magento Integration by PowerSync in QuickBooks:
- You only need to enter data once, and then it will automatically sync with any updates.
- If irrelevant or duplicate data entries are discovered during the manual entry process, it is deleted.
- Customer Addresses Support and Integration Permits
- Payment, product, and invoice integration are all possible.
- All Magento payment methods are supported.
- It is compatible with virtual products.
- It enables real-time tax synchronization.
How does it work with QuickBooks?
When using QuickBooks Online with the Magento 2 platform, close the gap to ensure accurate and thorough accounting. The data recorded in Magento flows effortlessly into QuickBooks Online, allowing your accounting staff to capture business-critical data.
Exclusive Features
Here are the complete features of Magento Integration by PowerSync in QuickBooks:
- Synchronize Sales Revenue
- Sync your Magento 2 store’s revenue with QuickBooks Desktop.
- When a new transaction is made on Magento 2, update the revenue.
- Allow merchants to monitor their business’s performance.
- Synchronize Shipping Fees
- The cost of shipping is separate from the cost of the products in the order.
- As a separate item, sync the delivery fee from Magento 2 to QuickBooks Desktop.
- Calculate sales revenue accurately by factoring in all fees.
- Synchronize Orders
- Orders made in Magento 2 should be synchronized to Sales Orders in QuickBooks Desktop whenever clients purchase products or services.
- Payment methods, tax rates, shipping fees, and discounts may all be imported from Magento 2 Sales Orders to QuickBooks Desktop Sales Orders.
- Map Payment Methods with Deposit Accounts
- This integration enables businesses to connect payment methods between the Magento 2 backend and the QuickBooks page automatically. Merchants can keep track of the many payment methods that their clients employ as a result of this. By default, the extension comes with seven payment options:
- Purchase Order
- Cash on Delivery
- Bank Transfer
- Check/Money order
- Credit Card
- Paypal
- Paypal billing agreement.
- This integration enables businesses to connect payment methods between the Magento 2 backend and the QuickBooks page automatically. Merchants can keep track of the many payment methods that their clients employ as a result of this. By default, the extension comes with seven payment options:
- Synchronize Discounts
- When clients purchase a discounted product, synchronise the discount in Magento 2 with QuickBooks Desktop.
- In QuickBooks Desktop, the product price is shown at a discounted pricing.
- To guarantee that taxes are calculated correctly, discounts are synchronized.
- Track Revenue
- When your invoices are paid, the plug-in will immediately update your profit and loss statement.
- Synchronize Products
- When an administrator creates a new product in Magento 2, QuickBooks Desktop creates a new product.
- When admin edit product data in Magento 2, synchronise changes in QuickBooks.
- Synchronize Invoices
- When clients pay for things, create unpaid invoices and then receive payments in QuickBooks.
- Payment methods, tax rates, shipping fees, and discounts can all be imported from Magento 2 invoices to QuickBooks invoices.
- Easy Setup and Connection Process
Customers can use QuickBooks Web Connector to set up the environment and map data fields from Magento 2 to QuickBooks Desktop, making it simple to link their QuickBooks Desktop account to Magento 2.
- Synchronize Credit Memos
- When merchants make a credit memo on the Magento site, QuickBooks creates a credit memo.
- High-quality Extensions & Services
- Software that is completely open source and adaptable.
- Updates are always free.
- Free assistance for 6 months.
Supported Triggers and Actions
Triggers
| New Product Triggers when a new product is created in Magento. | New Sales Order Invoice Triggers when Magento gets a new sales order invoice (with line item support). |
| New Order Triggers when Magento gets a new order (with line item support). | New Customer Triggers when Magento gets a new customer. |
| New Sales Order Shipment Triggers when Magento gets a new sales order shipment (with line item support). | New Sales Order Invoice Triggers when Magento gets a new sales order invoice. |
| New Order Triggers when Magento gets a new order. | New Sales Order Credit Memo Triggers when Magento gets a new sales order credit memo. |
| New Sales Order Shipment Triggers when Magento gets a new sales order shipment. | |
| New Account Triggered when you add a new account. | New Bill Triggers when a new bill is added. |
| New Customer Triggered when you add a new customer. | New Estimate Triggered when you add a new estimate. |
| New Expense Triggers when a new expense is added. | New Invoice Triggered when you add a new invoice. |
| New Invoice Triggered when you add a new invoice (with line item support). | New Sales Receipt Triggered when a new sales receipt is added (with line item support). |
| New Payment Triggered when a payment is received (with line item support). | New Purchase Order Triggers when a new purchase order is added. |
| New Sales Receipt Triggered when a new sales receipt is added. | Updated Customer Triggered when an existing customer is updated. |
| New Vendor Triggered when a new vendor is added. |
Actions
| Create Sales Order Comment Create a new sales order comment | Create Product Create a new catalog product |
| Create Category Create a new category | Create Customer Create a new customer |
| Create Invoice Create a new invoice for an order | |
| Create Bill (Item Based) Create a new bill, optionally tied to a customer. | Create Bill (Account Based) Create a new bill, optionally tied to a customer (with line item support). |
| Create Bill (Item Based) Create a new bill, optionally tied to a customer (with line item support). | Create Credit Memo Creates a new credit memo. |
| Create Customer Adds a new customer. | Create Estimate Create a new estimate (with line item support). |
| Create Expense Creates a new expense using check, cash, or credit card. | Create Product/Service Creates a new product or service. |
| Create Journal Entry Creates a new journal entry. | Create Invoice Adds a new invoice (with line item support). |
| Create Sales Receipt Adds a new sales receipt (with line item support). | Create Payment Creates a new payment, optionally linked to an invoice. |
| Create Purchase Order Creates a new purchase order. | Create Refund Receipt Creates a new refund receipt. |
| Send Invoice Send an existing invoice. | Send Sales Receipt Send an existing sales receipt. |
| Create Time Activity Creates a new single time activity. | Update Customer Updates an existing customer. |
| Update Invoice Updates an existing invoice (with line item support). | Create Vendor Adds a new vendor. |
| Find Account Find an account by name. | Find Customer Find a customer by name or email address. |
| Find Invoice Find an invoice by number. | Find Product(s) Find a product by name (with line item support) |
| Find Vendor Find a vendor by name. | Find or Create Customer Finds or creates a specific customer v2. |
| Find or Create Vendor Finds or creates a specific vendor. |
PowerSync’s functionality with Magento 2 and QuickBooks integration is as follows:
PowerSync’s QuickBooks integration gives you access to the Magento 2 ecommerce platform, which allows you to connect your Magento account to your QuickBooks account. It ensures that data is of high quality and accurate. Through automation synchronization, the data is continuously entered into QuickBooks. It syncs data such as sales products, data, services, and customer information automatically.
PowerSync for QuickBooks Magento 2 integration plans include the following:
There are three different kinds of plans to choose from:
- Basic Plan
- Business Plan
- Enterprise Plan.
The following are some of the advantages of integrating QuickBooks with Magento to improve business productivity:
- Improve your financial management
This robust Magento integration helps vendors improve their financial management by automating the process of transferring entire data from Magento to QuickBooks and vice versa in real-time. It reduces the time and effort required for manual data entry, error correction, and transaction data monitoring. For example, data updates from Magento are automatically updated in QB.
- No barrier of the data for auto-synchronization
QuickBooks Magento connection allows for seamless synchronization and update of information and products, including both basic and complex data. Type sales, quantity on hand, type, name, and so on. It also supports a variety of product kinds, including service, inventory, and non-inventory.
- Save precious time with automating workflow
All accounting-related information, such as product details, payments, invoices, and customer basic contact information, is immediately synced and updated. Any additional data imported into Magento will be instantly placed into the respective fields in QB.
- Ease of Listing
It helps you to publish items like pictures, PDFs, and more from QB to Magento stores. These listings can also be imported or exported in batches.
- Automation is creating purchase orders
This connection generates vendor emails and purchase orders automatically.
Conclusion!
The QuickBooks Magento integration allows for synchronization of sales revenue, products, and inventory system modifications, among other things. So, using PowerSync, you can easily do the QuickBooks Magento Integration.
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