How to Integrate Expensify with QuickBooks?

Integration of Expensify with QuickBooks can be a great help for users in terms of saving time as well as money in manual work. It also helps in increasing accuracy and reduces fraud risk. Get a complete explanation about this integration via this blog post.

Expensify is the only partner of AICPA that tracks receipts and manages the expenses. Recording of expenses couldn’t get simpler and efficient. Some of the unique features of Expensify are one click receipt tracking where an expense can be recorded by merely taking a snap and all the data of the bill such as customer name, amount, date etc are automatically entered by the Expensify software.

Also all the credit transactions are automatically mapped with its receipts. There is a facility of multi-layer approval.

Through Expensify ever single step of receipts right from expense management to tracking of the receipts through reimbursement can be automated. But, the biggest advantage of the Expensify app is that it can be easily synced with QuickBooks. Certain steps need to be followed to sync the QuickBooks and Expensify.

Supported Triggers and Actions


New Report
Triggered when a new report is created.
New Account
Triggered when you add a new account.
New Bill
Triggers when a new bill is added.
New Customer
Triggered when you add a new customer.
New Estimate
Triggered when you add a new estimate.
New Expense
Triggers when a new expense is added.
New Invoice
Triggered when you add a new invoice.
New Invoice
Triggered when you add a new invoice (with line item support).
New Sales Receipt
Triggered when a new sales receipt is added (with line item support).
New Payment
Triggered when a payment is received (with line item support).
New Purchase Order
Triggers when a new purchase order is added.
New Sales Receipt
Triggered when a new sales receipt is added.
Updated Customer
Triggered when an existing customer is updated.
New Vendor
Triggered when a new vendor is added.


Export Report to PDF
Given a Report ID (from a trigger), export that report to a PDF document.
Find Report
Retrieves a specific expense report, using the report’s number.
Create Expense Report
Create a expense report
Create Single Expense
Creates a single expense item.
Create Bill (Item Based)
Create a new bill, optionally tied to a customer.
Create Bill (Account Based)
Create a new bill, optionally tied to a customer (with line item support).
Create Bill (Item Based)
Create a new bill, optionally tied to a customer (with line item support).
Create Credit Memo
Creates a new credit memo.
Create Customer
Adds a new customer.
Create Estimate
Create a new estimate (with line item support).
Create Expense
Creates a new expense using check, cash, or credit card.
Create Product/Service
Creates a new product or service.
Create Journal Entry
Creates a new journal entry.
Create Invoice
Adds a new invoice (with line item support).
Create Sales Receipt
Adds a new sales receipt (with line item support).
Create Payment
Creates a new payment, optionally linked to an invoice.
Create Purchase Order
Creates a new purchase order.
Create Refund Receipt
Creates a new refund receipt.
Send Invoice
Send an existing invoice.
Send Sales Receipt
Send an existing sales receipt.
Create Time Activity
Creates a new single time activity.
Update Customer
Updates an existing customer.
Update Invoice
Updates an existing invoice (with line item support).
Create Vendor
Adds a new vendor.
Find Account
Find an account by name.
Find Customer
Find a customer by name or email address.
Find Invoice
Find an invoice by number.
Find Product(s)
Find a product by name (with line item support)
Find Vendor
Find a vendor by name.
Find or Create Customer
Finds or creates a specific customer v2.
Find or Create Vendor
Finds or creates a specific vendor.

The Way of Integrating Expensify with QuickBooks

Integration of Expensify with Quickbooks is quite difficult and time-consuming, there are certain details you need to keep in mind. Expensify helps the employees to track their receipts without having too much added to their plate. Here you’ll Learn How to Use Expensify Integration with QuickBooks.

Total Time: 5 minutes

  1. Set Up an App

    Login to your QuickBooks account. Go to the Intuit App Center and click on Set up an App.

  2. Launch App with click on Expensify

    Search and click on Expensify and then click on Launch App. You will be taken to the next page where you need to select set up a policy.

  3. Enter The Policy Name

    Enter the policy name and add all the details of the policy under the;
    => Step 1 – Basics.
    => Step 2 – QuickBooks/ FreshBooks select connected to QuickBooks Online.
    => Step 3 – Categories select the categories that you want to expose your company employees to.

  4. Select The Transactions

    Once done you can select the transactions you want to generate the report for and then the same can be exported to QuickBooks.

  5. Check The Transactions Synced

    On the QuickBooks Online Banking page you can see all the transactions synced to.

Thus, the Expensify can be integrated with QuickBooks in the aforesaid manner. If you are facing any problem then you may get in touch with our QuickBooks Technical Support team ? We have a pool of trained professionals who can help you resolve your query efficiently.


  1. Does Expensify easily integrate with QuickBooks?

    Yes, Expensify can be integrated with QuickBooks Desktop running on a shared company drive, a single desktop user/person, or a remote desktop from a third party. In each case, the steps for integration would be very different. Running QuickBooks on a third-party remote desktop will be the best choice, as it makes Expensify and QuickBooks remote access, making it easier for accountants and administrators to handle workflows more effectively.

  2. How does Expensify work with QuickBooks?

    In QuickBooks, Expensify provides real-time reporting of expenses. This minimizes the entries that have to be made by accountants or employees as the process for export costs is largely automated. Here are some ways to work seamlessly with Expensify and QuickBooks to help companies go paperless in financial management.

  3. What are the features of Expensify?

    Expensify simplifies the process of expense management with automation to a greater extent.  It offers a variety of features that help companies implement an efficient system that minimizes manual expense management efforts.

    ? Imports credit card data 
    ? Integrated reimbursement management 
    ? Innovative receipt scanning 
    ? Workflows and customization 
    ? Innovative receipt scanning 
    ? Expense reconciliation

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