How to Integrate Paypal with Quickbooks?

A seamless, QuickBooks PayPal Integration lets users accept debit card credit card and bank transfer payments for QB invoices. If one is also looking for a fully integrated experience for your QuickBooks payment-related activities then need not have to worry anymore! This article caters to you an easy way to use PayPal with QuickBooks. However, PayPal is the most popular payment Gateway used by millions and billions of people throughout the world. It is considered as one of the safest and secure means of sending money, making quick online payments, discovering a merchant account, receiving payment, etc. 

Get the Instant Solution with Live Chat Experts

Are you still not able to resolve your QuickBooks Integration issue? We have a team of QuickBooks Integration experts with years of experience in resolving errors and issues. If you need any help asap, CHAT NOW with our experts.

Continue reading to learn how to introduce “QuickBooks PayPal Integration” into your workflow. Sync with PayPal integration with QuickBooks assists you in constantly monitoring your PayPal accounts for bank transfers, sales, expense transactions, and more. Additionally, it helps you in obtaining accurate, real-time reports on PayPal sales, ensuring an effective reconciliation without the need to re-check or update anything manually with a high volume of transactions, categories, and customization requirements.

How does it works with QuickBooks 

Connect to PayPal is a quick, easy, and seamless way to import PayPal transactions into QuickBooks. We’ll retrieve any balance-altering transactions you have in PayPal and present them in your QuickBooks banking tab via a direct link with PayPal. You can then simply update, categorize, and match transactions to keep your books up to date and accurate.

Key benefits of QuickBooks PayPal Integration

  • Customers can pay promptly in a simple and straightforward manner: Send invoices online from QuickBooks using a “Pay Now” button that allows clients to pay promptly online using their PayPal business account and a credit card or bank transfer.
  • You’ll be able to save even more time on your accounting: Accepting PayPal payments guarantees that your QuickBooks invoice payments and transaction fees are instantly recorded and categorized in your books. There’s no need for manual data entering.
  • Payroll is automatically recorded in QuickBooks, reducing the need for manual entry: Accept Payments with PayPal is fully connected with QuickBooks, which means that all payments for your QuickBooks invoices, as well as associated PayPal transaction fees, are automatically recorded into the account of your choice.
  • Improve your cash flow by getting paid two times faster: Accepting Payments with PayPal can help you be paid up to two times faster, according to research. Your customer receives an invoice when the job is completed, and payment may be made right away.

Why should you Integrate QuickBooks with PayPal? 

  • Integrating PayPal with QuickBooks will help you to get, 
  • All the transaction details, stock details can be seen at a glance.
  • Get a compact result of gross and net sales. 
  • Fees will be automatically added to their account, hence, eliminating the chance of human errors, completely. 
  • They have a bank tab; check your details about every transaction and income, just like you do in a bank. You can do it before entering them into your books. 
  • Get an overview of the dashboard.
  • Everything with just a click. No need for the human operation of input.
  • Reach: Quickbooks users gets an advantage to use seamless Integration to 188 Million paypal users and Intuit being the most preferred accounting software worldwide now with a major presence in It gives ease to business owners to send and receive payments.
  • Import and Export: With both the companies working towards user experience it becomes utmost important to integrate which will help the final consumer to Import data involving payments and fees in to QuickBooks.
  • Customer Information: To save Quickbooks users from manual work now you can simply download customer information from Paypal.
  • Transactions, Bank Transfers and expenses: You can track all this in Quickbooks software as these will be synced automatically.

There are a few reasons that should be kept in mind while thinking of integrating QuickBooks with PayPal.

Supported triggers and actions


Successful Sale
Only successfully completed payments trigger this.
Refunded Sale
Only refunded payments trigger this.
Successful Sale
Only successfully completed payments trigger this (with line item support).
All Merchant Transactions
All Merchant Transactions, regardless of status, trigger this.
New Estimate
Triggered when you add a new estimate.
New Invoice
Triggered when you add a new invoice (with line item support).
New Customer
Triggered when you add a new customer.
New Account
Triggered when you add a new account.
New Customer
Triggered when you add a new customer.
New Bill
Triggers when a new bill is added.
New Expense
Triggers when a new expense is added.
New Sales Receipt
Triggered when a new sales receipt is added (with line item support).
New Vendor
Triggered when a new vendor is added.
New Purchase Order
Triggers when a new purchase order is added.
Updated Customer
Triggered when an existing customer is updated
New Payment
Triggered when a payment is received (with line item support).
New Sales Receipt
Triggered when a new sales receipt is added.


Create Bill (Item Based
Create a new bill, optionally tied to a customer (with line item support).
Create Credit Memo
Creates a new credit memo.
Create Bill (Item Based)
Create a new bill, optionally tied to a customer.
Create Bill (Account Based)
Create a new bill, optionally tied to a customer (with line item support).
Create Customer
Adds a new customer.
Create Payment
Creates a new payment, optionally linked to an invoice
Create Expense
Creates a new expense using check, cash, or credit card.
Create Invoice
Adds a new invoice (with line item support).
Create Journal Entry
Creates a new journal entry.
Create Estimate
Create a new estimate (with line item support).
Create Sales Receipt
Adds a new sales receipt (with line item support).
Create Product/Service
Creates a new product or service.
Send Sales Receipt
Send an existing sales receipt.
Send Invoice
Send an existing invoice.
Create Refund Receipt
Creates a new refund receipt.
Create Purchase Order
Creates a new purchase order.
Create Vendor
Adds a new vendor.
Find Account
Find an account by name.
Find or Create Vendor
Finds or creates a specific vendor.
Find Vendor
Find a vendor by name.
Find Product(s)
Find a product by name (with line item support)
Find or Create Customer
Finds or creates a specific customer v2.
Find Invoice
Find an invoice by number.
Update Invoice
Updates an existing invoice (with line item support).
Find Customer
Find a customer by name or email address.

Connecting the Sync with PayPal app Integration with QuickBooks 

To start with visiting the Apps tab within QB and then implement the below steps to set up PayPal in QB:

  • First, login to the QuickBooks account 
  • Move to the left menu and choose the apps 
  • Hit the search app then click on the search bar and type PayPal 
  • Select the sync with PayPal with options 
  • Pick the “Get app” from your upper right side 
  • After done with that, get a correct answer for the question and hit “Next” 
  • Select the connect to PayPal and choose let’s do it 
  • To get final confirmation, Intuit is all set to pull all necessary data from a PayPal account, simply select “Give Permission” and you’re done with the setup process. 

Getting the PayPal transactions 

As soon as, you select the “Give Permission” your PayPal transactions will be securely synchronized and from PayPal to QuickBooks automatically.

Mapping and Settings

You will be brought to the app settings to amend or view the PayPal loan so that it may be mapped to the appropriate QuickBooks account. Smart mapping technology is enabled by default for categories, allowing them to pick how they want to link PayPal accounts in QuickBooks. Advanced users can alter certain settings throughout the entire setup without any hassle.

Section of your last transaction

It lets you create a preview transaction to import into QB using the prior transactions. 18-day transactions should be easy to transfer during setup from the current day’s date. If you disregard the import of more than the transaction during a step of the setup, then use PayPal sync. As a result, a review of the guide import is an excellent method to finish the manual import.

On-going use 

After done with the import, review your transactions

You can review your transactions after they import using the below-listed tab in QuickBooks:

Sales Transaction Transactions >>> Sales
Expenses Transactions >>> Expenses 
Bank TransfersTransactions >>> Chart of Accounts >>> Select your preferred bank account

After you’ve completed the setup, QB will sync with PayPal every 15 minutes and update any new transactions from PayPal to QuickBooks. Another benefit is that you will receive a daily summary of integration details.

Import PayPal transactions to QuickBooks 

If you want to collect payments for services or products using your PayPal account, you can do so in three different ways:

  • You’d just import PayPal into your accounting software with PayPal. It may be related to an IFF file or a CSV file.
  • Using a PayPal Bank Feed machine to reconcile your PayPal account and your online QuickBooks company file.
  • Using an application that drags data into QuickBooks using the relatively new PayPal API.

Steps to import PayPal debit card transactions within QB 

  • Initially, sign in to your QuickBooks account 
  • Next, go to the Apps tab 
  • Now, place the sync with your PayPal app card 
  • Click on the settings of the Sync with PayPal app card 
  • With this, a tab will open on your screen 
  • After that, click the “Edit” tab within the “In-App settings” section 
  • Make sure that checkbox should be marked for the “Include my PayPal Debit Card transactions when importing” 

Multiple options available to improve cash flow with QuickBooks PayPal Integration

  1. Get Paid faster: Send an invoice from your accounting software and accept PayPal payments with ease.
  2. Manage your payments: With the QuickBooks mobile app, you can manage your invoices and settle payments.
  3. Easily manage clients: Use PayPal to pay online and tap into over 200 million active consumer accounts.
  4. Books are auto-updated: QB keeps your finances balanced by auto-updating invoices and reconciling charges and deposits.
  5. PayPal Payments straight to the bank: PayPal reduced the number of trips to the bank. The PayPal, MasterCard, and bank transfer payments are automatically deposited by QB.
  6. PCI compliant: We’re here at Intuit to protect your company and your consumers.

In Conclusion!

With the help of above information or suggested steps, you can do smooth QuickBooks PayPal Integration. The accuracy of this integration allows you to maintain accurate reports, be ready for tax filing, and perform the bank reconciliation. Moreover, it helps you to eliminate hours of manual data entry and reduce errors with automated transaction syncing and end-to-end reconciliation.

If at any point you feel disconnected following out mentioned process, feel free to contact us at our toll-free number


  1. Can I link my PayPal account with QuickBooks?

    Yes, you can connect the PayPal account with the integration feature. You can integrate a PayPal account with QuickBooks. It is totally free for all customers and can be found through the application option of QuickBooks online.

  2. What do you mean by a PayPal account?

    It is online financial software that permits you to perform item payments through a secure internet account. It allows ease of adding a bank account, debit card details, credit card, or selecting one of the cards for PayPal.

  3. What is the role of Accept Card payments with the PayPal application?

    You can connect the Accept card payments with the PayPal application in a more secure way. This application permits you to send invoices via the Pay now option so your clients can create online payments via PayPal, MasterCard, Visa, or American Express. It helps in receiving payments linked with PayPal accounts and QuickBooks.

  4. Does the Sync with PayPal app become replaced by connecting to PayPal?

    Yes, it is. Connect to PayPal is a more feature-rich tool that integrates your PayPal transactions into QuickBooks. If you’re already Sync with PayPal customer, simply click “Get App Now” to have your existing app updated.

  5. Is it possible to import transactions that have occurred in the past? If that’s the case, what will be the limit?

    Yes, you will be asked to import up to 18 months of history transactions when you first set up your account. After you’ve chosen a start date, click import, and your transactions will begin to appear in your QuickBooks account.

  6. How frequently do my PayPal transactions get updated?

    A transaction will appear in the “For Review” tab of the banking screen once it has been fully processed/completed by PayPal, usually within 2 hours. Although Intuit, QuickBooks don’t have the ability to update on demand, they do keep an eye on your PayPal account throughout the day.

List of Other Services Which Can be Integrated with Quickbooks Easily

NeonCRM Quickbooks Integration

Neon CRM is a non-profit CRM that has been specially built for growth. It is widely used by Non –Profit organisations to manage to fundraise, create a membership…

ShipStation Quickbooks Integration

Proper and quick order fulfillment is crucial for e-commerce businesses of all sizes to grow and achieve success. In order to ensure proper order fulfillment…

Excel Quickbooks Integration

Neon CRM is a non-profit CRM that has been specially built for growth. It is widely used by Non –Profit organisations to manage to fundraise, create a membership…

SalesForce QuickBooks Integration

QuickBooks Integration with Salesforce Every business needs to nurture leads and sales. Sales force and QuickBooks both are leading software being used by Small and medium scale Businesses…

PayPal Quickbooks Integration

A seamless, QuickBooks PayPal Integration lets users accept debit card credit card and bank transfer payments for QB invoices. If one is also looking for a fully integrated experience for your QuickBooks…

Paylocity Quickbooks Integration

Paylocity QuickBooks Integration Paylocity is an online software specifically designed to simplify everyday payroll and HR-related tasks. With Paylocity you can ease the HR processes and even save on…

TriNet Quickbooks Integration

With TriNet export you can establish a link between your various accounts, employees, and vendors in your QuickBooks online account. It is a simple one go set up system…

Procore Quickbooks Integration

You can save a ton of time by integrating the Procore with QuickBooks. You can manage so many things by integrating QuickBooks and Procore….

Godaddy Bookkeeping Quickbooks Integration

GoDaddy QuickBooks integration is a very useful method to make all your transactions swift, quick and efficient. Several online tools can help you in QuickBooks Integration with GoDaddy services…

Authorize.Net Quickbooks Integration

Authorize.Net QuickBooks Integration Users can easily integrate QuickBooks with Authorize.Net to support various payment types. Business owners who use both QuickBooks and Authorize.Net can seamlessly integrate both software…

FBA Quickbooks Integration

If you use QuickBooks accounting software and sell products through Amazon, you can choose FBA QuickBooks integration which can help you to streamline and automate accounting processes…

MindBody Quickbooks Integration

Directly integrating MINDBODY and QuickBooks is not available right now. But of course there are ways to go around it. In this article we will walk you through the possible measures…

Mavenlink Quickbooks Integration

Does is sounds exciting too you if you can sync your work assignments, accounting documents, project tasks, budget, invoices, expenditure, taxes, bills of all forms…

Bank of America Quickbooks Integration

Bank of America QuickBooks integration Integrating the bank account with QuickBooks escalates your efficiency, takes care of the credit bills, debit bills…..

Wix Quickbooks Integration

By integrating business apps with QuickBooks software, work becomes much easier and smarter. It eliminates time-consuming tasks like manual data entry work with the automation process…

Toggl Quickbooks Integration

Toggl is a web, mobile as well as a desktop-based application which implies it can be made use of anywhere you are offering you have accessibility to a computer system…

Corrigo Quickbooks Integration

When you buy your IFSM (“Intuit Field Solution Administration”) membership, Corrigo comes up with a brand-new database. Afterward, you’ll log in, gain access to the Setups location…

Wordpress Quickbooks Integration

QuickBooks – WordPress Integration QuickBooks is rated as the world’s number one Accounting software. On the other hand, WordPress is a free Content Management System…

Ebay Quickbooks Integration

You have been using the QuickBooks version for years and eBay is where you shop, sell, and give. Many times, it is quite frustrating or difficult to handle…

Integrate Clover with QuickBooks

Do a QuickBooks clover integration to connect a smart point of sale platform with accounting software for better business objectives. Clover is a company that builds a smart …

FileMaker Pro Quickbooks Integration

Filemaker QuickBooks Integration It is important for users of QuickBooks and Filemaker to integrate the two software, so that a seamless and cost saving solution…

Concert Harvest Quickbooks Integration

QuickBooks and Harvest integration before proceeding to the integration process. For QuickBooks and Harvest Users, an integration between the two software programs helps in automating the workflows…

Website Quickbooks Integration

QuickBooks Integration with Website For all QuickBooks users and Website business owners, to make your workflow easy and smooth sailing, it is advisable to integrate your QuickBooks…

mHelpDesk Quickbooks Integration

Integration of quickbooks with mHelpDesk can serve your business powerfully as a solution to manage it better. mHelpDesk implements your service management demands and QuickBooks manages…

Jobber Quickbooks Integration

Integrate Jobber with QuickBooks to simplify the tasks. It provides a user-friendly visual interface to monitor the requirements, syncs the items, better schedules, and many business-specific features…

Accelo Quickbooks Integration

The integration in between Accelo as well as QuickBooks is a terrific means to maintain your bookkeeping and also production groups on the same web page by immediately syncing consumer information…

WePay Quickbooks Integration

Users can effectively integrate QuickBooks and WePay to simplify and automate payments and accounts related actions and tasks. Businesses can use both applications for seamless and easier management…

Gusto Quickbooks Integration

Integration of Gusto with QuickBooks helps small and medium businesses to manage their finances and streamline accounting and Human Resource processes. Gusto is an accounting cloud-based software…

T-Sheets Quickbooks Integration

Do you spend hours and hours manually entering timesheet data, beating your head? Those days were gone. TSheets, a time monitoring firm, was introduced by Intuit…

Pay Simple Quickbooks Integration

Pay Simple is a software that syncs the online payment data with QuickBooks Online. With the integration of Pay Simple and QuickBooks online, a lot of time and efforts…

Expensify Quickbooks Integration

Integration of Expensify with QuickBooks can be a great help for users in terms of saving time as well as money in manual work. It also helps in increasing accuracy and reduces fraud risk…

Point of Sale & QuickBooks Integration

QuickBooks Desktop Point of Sale and QuickBooks Desktop are two entirely different software by Intuit itself and it cannot be confused for one another…

Dynamics CRM Quickbooks Integration

Dynamics CRM and QuickBooks Integration Dynamics CRM is a customer relationship management software by Microsoft that provides solutions for sales, marketing and services thereby…

CS-Cart Quickbooks Integration

CS-Cart is a shopping cart platform that helps to build and maintain an online store. It offers more than 500 features and huge add-ons as well…

Shopify Quickbooks Integration

QuickBooks for Shopify enables you to export all of your Shopify sales to QuickBooks directly from your admin. With a single click, your order data (including line items and taxes) are automatically sent…

Apple Pay Quickbooks Integration

October 2016 has been a month of full of action as QuickBooks has moved on quite a bit in the integration this month with other platforms…

Bill.Com Integration with Quickbooks Online Payments

Intuit lately has made lot of progress in integration of its accounting software QuickBooks to lot of big players in the space of Payments latest being its integration with which has close…

G-Suite QuickBooks Integration

Intuit giants in accounting software started its operation in California in 1983. QuickBooks has 56% of its user are using Google calendar which is product of Google. With so many of QuickBooks…

Zoho QuickBooks Integration

Zoho CRM is one of the best stock management Cloud-based accounting software which is widely used to control sales, contacts along with other business tasks…

Stripe QuickBooks Integration

When it comes to processing a payment, any business doesn’t want to stick with the legacy platform which they are currently using. They must look for advanced and automated processes for their…

G-Suite QuickBooks Integration

Intuit giants in accounting software started its operation in California in 1983. QuickBooks has 56% of its user are using Google calendar which is product of Google. With so many of QuickBooks…

Magento QuickBooks Integration

QuickBooks seems to be fantastic accounting software, with a number of useful features that help to improve the efficiency of financial procedures. Among them, its integration feature aids…

HubSpot QuickBooks Integration

There can be a lot of boring jobs when it comes to running a business, especially for business owners who have a small team of staff having multiple responsibilities. If you’re responsible for providing…

FishBowl QuickBooks Integration

Most of you must be familiar with QuickBooks as a means of handling accounting information. By integrating QuickBooks with Fishbowl, you can more easily manage both your inventory and your accounting…

CRM QuickBooks Integration

QuickBooks is one of the most popular accounting software among accounting experts, small businesses, and large businesses alike. QuickBooks has made accounting processes easier for businesses…

ADP QuickBooks Integration

ADP and Intuit’s QuickBooks integration allow users to seamlessly connect their accounting data with RUN Powered by ADP. It helps you in minimizing effort and provide an easy, real-time experience…

Bigcommerce QuickBooks Integration

Among 2 million users, QuickBooks is the most popular accounting software in every aspect from big jobs to small accounting tasks. It is pretty understandable why QB and its related products are so popular…

Sql Server QuickBooks Integration

QuickBooks Integrated with a broad number of QB compatible business applications to provide better solutions for your business. Likewise, QuickBooks uses a powerful, industry-standard SQL database…

Microsoft Dynamics CRM QuickBooks Integration

Undoubtedly, QuickBooks is the world’s best leading accounting software also popularly known for catering to the accounting needs of businesses. While QuickBooks is a cost-effective solution for small and mid-sized businesses…

SquareSpace QuickBooks Integration

Nowadays, any successful business highly depends on technology. The problem is getting the solutions you utilize to communicate with one another so that the data they contain is up-to-date and accurate…

SquareSpace QuickBooks Integration

QuickBooks, the leading choice of accounting software for many businesses, integrates with Squarespace, provides software as a service for website building and hosting. Integrate QuickBooks with Squarespace…

InfusionSoft QuickBooks Integration

The benefit of using a CRM tool is that it allows you to organize many of your business operations and contacts in one place. It allows small business owners…

EDI QuickBooks Integration

The most comprehensive QuickBooks EDI integration approach is flexible and customizable to exactly what you need. This robust and efficient integration ensures the business is getting the most it can from automation…

AutoTask QuickBooks Online Integration

Autotask QuickBooks integration Integrating Quickbooks with Autotask is a smart way to manage your business transactions. This article is written to help you in integrating Autotask with QuickBooks…

Etsy QuickBooks Integration

How to Integrate Etsy with Quickbooks? Sellers on Etsy stores can find it highly useful and effective when they integrate Etsy with QuickBooks and both the software can be accessed through one dashboard…

SalesForce QuickBooks Integration

QuickBooks is one of the most popular accounting software programs, with a slew of advanced capabilities for tracking expenses and revenues, as well as tax and payroll management. Furthermore…

QuickBase QuickBooks Integration

When businesses integrate QuickBase with QuickBooks they can derive several important benefits from moving data between the platform and the accounting software. QuickBase is a low code database…

PipeDrive QuickBooks Integration

With the Pipedrive QuickBooks Integration, you can create invoice from deal detail view and seamlessly send them over to QuickBooks account without the hassle of copying and pasting data between the two applications…

Odoo QuickBooks Integration

QuickBooks, the best leading accounting solution loaded with awesome and exciting features that help its users to manage their accounting operations precisely. It is ideal for raising invoices, filing taxes, paying bills…

FreshBooks QuickBooks Integration

Integrated FreshBooks & QuickBooks applications can foster greater user loyalty with business process automation that delivers consistently outstanding results. With this seamless integration…

TeamWork QuickBooks Integration

QuickBooks is a small business and efficient accounting application. Invoicing, billing, accounting, and estimates are just a few of the app integrations and capabilities. It will help you keep your books balanced…

Gmail QuickBooks Integration

A huge number of companies use QuickBooks as their accounting software to accomplish tasks like invoicing, payments, reporting, etc. Alike, many small businesses use G suite to manage their schedules…

ConnectWise QuickBooks Integration

With QuickBooks, a prominent software financial management solution, you can take control of your day-to-day business finance. QuickBooks is a small business accounting software that helps…

Clio QuickBooks Integration

Clio is a comprehensive solution to practice management needs. It consists of time-tracking and billing features that are especially helpful in making the administrative side more efficient and capturing time accurately…

ShopKeep QuickBooks Integration

ShopKeep is a simple yet sophisticated solution while on the other hand; QuickBooks is the most used and trusted small business accounting solution. ShopKeep integration with QuickBooks can dramatically…

AppFolio QuickBooks Integration

Integrating your QuickBooks accounting with property management software like AppFolio allows you to flexibly manage your business.  This integration empowers you to monitor the performance…

Woocommerce QuickBooks Integration

WooCommerce to run your e-commerce business, you must know that you’re using the most adaptable e-commerce software available. The next step is to use a WooCommerce QuickBooks…

Amazon QuickBooks Integration

Intuit has introduced a QuickBooks Amazon Integration that assists small businesses in automating transaction categorization and reconciliation.  This integration simplifies the complicated work of managing online orders…

Square QuickBooks Integration

Intuit introduced QuickBooks, an outstanding accounting solution to make accountancy fast, easy, and error-free for small and mid-sized businesses. Every year with the latest releases…

CiviCRM Integration with Quickbooks

QuickBooks provides awesome services for your businesses, especially track sales to specific customers. One who has accounts with the business that are debited when sales invoices are issued and credited…

API, POS & Time Clock Integration with Quickbooks

QuickBooks is used by 80% of small businesses to manage their accounting needs. Accounts payable, accounts receivable, time tracking, vendor databases, and customer databases all come under…