Gusto QuickBooks Integration: Everything You Need to Know

Integration of Gusto with QuickBooks helps small and medium businesses to manage their finances and streamline accounting and Human Resource processes.

Gusto is an accounting cloud-based software that includes many functionalities related to human resources, payroll, and compliance and is useful software for businesses.

Gusto was officially launched in 2012 and is used across the USA and helps many companies with its well-planned features and adaptability for specific business needs.

The robust software has benefits administration, compliance, and payroll capabilities and can be customized to fit business needs. Gusto helps to calculate net pay and deductions and has functionality for setting up employees’ compensation including retirement, insurance, and savings plans. The platform is used worldwide by top companies and helps automate and simplify processes.

QuickBooks is essentially a bookkeeping and accounting software application, developed by Intuit that includes a range of accounting processes. It helps to document and record accounting figures about sales, transactions, invoicing, billing, maintaining inventories, accounts receivable, and several other components.

Due to its affordability and ease of use, it is a popular and respected accounting package that is used globally. With QuickBooks, businesses can generate profit and loss and balance sheet reports, observe cash flows, manage taxes, and use the several valuable features that is needed for their company finance management.

Businesses can save time and effort by integrating Gusto and QuickBooks to increase efficiencies and productivity.

Get the Instant Solution with Live Chat Experts

Are you still not able to resolve your QuickBooks Integration issue? We have a team of QuickBooks Integration experts with years of experience in resolving errors and issues. If you need any help asap, CHAT NOW with our experts.

What is Gusto?

Gusto is a cloud-based payroll software platform, that helps small businesses with payroll, benefits, HR, and compliance for businesses based in the United States. It was founded in 2012 as ZenPayroll and rebranded as Gusto in 2014. It handles payments to employees and contractors and electronically handles paperwork required to help client companies comply with tax, labor, and immigration laws.

Gusto is a full-service payroll and benefits platform. The company establish in San Francisco, California and it has over 1,000 employees. Gusto has powerful features and a user-friendly interface, also, gusto payroll helps business owners save time, decrease errors and execute tax regulations and serves over 3,00,000 businesses nationwide.

What is QuickBooks?

QuickBooks is a small business accounting software. QuickBooks is designed for keeping track of expenses and income. QuickBooks Provide complete accounting solutions, it has three different product, whose product provides desktop, online, and as well as cloud-based which can process bills and business payments. QuickBooks Software has various features like Electronic payment functions, mapping features, remote payroll assistance, remote access capabilities, and outsourcing, online banking and reconciliation, better mail functionality with Microsoft Outlook.

QuickBooks was founded in 1983 in Mountain View, California by Scott Cook and Tom Proulx. Intuit grew its revenue 41% year over year to $1.77 billion, driven by solid growth in customers for QuickBooks Online. QuickBooks has over 60% market share in the global accounting software market and over 80% in the US.

Advantages and Gains of Gusto QuickBooks Integration

Businesses that use both Gusto and QuickBooks can benefit from the integration of both software and this can be done easily and results in a productive and valuable blend. The integration improves productivity and efficiency by using the best features of both applications in seamless ways.

  • Journal entries can be done easily
  • Both software have capabilities that can be synched effectively
  • Chart of accounts can be mapped
  • Payroll can be synched to QuickBooks accounts
  • Both applications features can work automatically and smoothly together
  • Easy tracking and report generation functionality
  • Saves time, effort and funds

Human Resources and Accounts teams can work together competently and skillfully using the valuable features of Gusto and QuickBooks for business growth and advancement.

Feature Comparison of Gusto Vs QuickBooks

Below is the mentioned all-feature comparison of Gusto vs QuickBooks:

Employee Benefits Administration
Starting Price Per Month$40 + $6 per employee$45 + $4 per employee
Free Trial Period30-day free trial or 50% off for three months
Global PayrollGlobal Payroll
Submits State, Federal and Local Taxes
Mobile Payroll App
Built-in Expense Tracking

Quick Snapshot of Gusto and QuickBooks integration

Expense TrackingTrack day-to-day expenses in real time.
Data EntryEnter and sync detailed journal entries into QuickBooks Online.
Mobile CompatibilityAccess and manage QuickBooks Online and Gusto from mobile devices.
Accountant AccessGrant access to accountants for a fully rounded software experience.
Payroll Budget TrackingStep 1: Sign in to the Gusto admin account
People AnalyticsAnalyze the cost of hiring a new employee for your clients.
Connect QuickBooks Online to GustoFollow the steps below to connect QuickBooks Online to Gusto:
Track day-to-day expenses in real-time.Sign in to your Gusto admin account.
Step 2: Go to the App directoryNavigate to the App directory within Gusto.
Step 3: Search and select QuickBooks OnlineSearch for QuickBooks Online in the App directory and select it.
Step 4: Click ConnectClick the Connect button to initiate the connection process.
Step 5: Enter QuickBooks Online credentialsProvide your QuickBooks Online credentials to establish the connection.
Step 6: Select the accounting firm and companyFor accounting firms, choose your accounting firm first, then select the specific company you manage.
Step 7: Authorize the connectionAuthorize the connection between QuickBooks Online and Gusto to enable synchronization.
Step 8: Map chart of accountsMap your chart of accounts between QuickBooks Online and Gusto for accurate syncing of financial data.
Step 9: Set sync preferencesSpecify which payroll transactions will sync to which QuickBooks Online accounts and choose automatic or manual sync options.
Step 10: Pay contractor entriesChoose how contractor payments will sync to QuickBooks Online, either as batch payments into a single entry or as separate entries for each payment.
Step 11: Payroll item mappingMap payroll items in Gusto to corresponding accounts in QuickBooks Online’s chart of accounts.
Step 12: Job code mappingIf applicable, map job codes in Gusto to QuickBooks Online classes or accounts for additional granularity in reporting.
Step 13: Department mappingIf applicable, map departments in Gusto to QuickBooks Online classes or accounts for additional granularity in reporting.
Step 14: Project MappingIf applicable, map projects in Gusto to QuickBooks Online classes or accounts for additional granularity in reporting.

Key Features of QuickBooks and Gusto

Here are mentioned key features of QuickBooks and Gusto:

QuickBooks Key Features:

Full-service payroll

QuickBooks Payroll provides full-service payroll tools for businesses. They can use this tool for paying employees, payroll tax, and other deductions, managing worker compensation insurance, and creating payroll reports.

Full-service QuickBooks payroll software can handle only domestic payroll, however, you can pay international contractors with a U.S. Bank account, though you cannot deposit your money in another country’s bank account by using QuickBooks Payroll.

Third-party integration

The major advantage of QuickBooks Online Payroll is how it naturally integrates with QuickBooks Online. By integrating the two products make sure your general ledger updates automatically and in real-time.

Employee benefits

Online broker SimplyInsured is a partner of QuickBooks Payroll, Which provide vision insurance, dental, and medical from the major portals based on HR parameters. That help to HR managers for creating a comprehensive coverage plan, add employees, upload documents, and finish an application. It helps in reviewing and approving an employee’s eligibility for a selected plan.

Further, the QuickBooks structure figures health, medical, and vision, and it adds them straight into the company’s payroll software. QuickBooks and Guideline are partners in offering 401(K) plans.

QuickBooks can partner with a third party to offer employee benefits, Which is the reason to pay extra fees on top of the premium to integrate your employee benefits with QuickBooks Payroll.

Gusto Key Features

Full-service payroll

Gusto payroll management software is best for 10 to 20 employees businesses. it can create an automatic range of payroll functions, from easy to complex, for employees and contractors, also the structure handles a plurality of HR tasks. These tasks include budget-based disability insurance coverage and employee benefits like health, vision insurance, and dental.

Gusto also files taxes and end-of-year tax forms automatically and speeds up time tracking, shift scheduling, expenditure tracking, and employee onboarding.

Employee benefits

Gusto provides built-in benefits administration that filters through thousands of group health insurance plans – 9000 plans filtered by 30 carriers – based on a business size, budget, location, and other parameters. It also integrates payroll deductions for vision insurance, dental, and medical, also gusto uses an in-house brokerage, that’s why Gusto doesn’t charge for integrated benefits with payroll software. Companies only pay the insurance premium.

Third-party Integration

Gusto is a very popular small and midsize business payroll services provider, so it syncs with a lot of third-party apps for accounting, bookkeeping, project management, and time tracking, also Gusto syncs with QuickBooks. while you are using QuickBooks payroll but are not happy with Intuit’s Payroll solutions, so should need to try Gusto Payroll.

How to Integrate Gusto with QuickBooks

  • Start by logging in to your Gusto account.
  • After that, go to the Settings menu.
  • Then, you need to go to the integration tab.
  • After going to integration you need to click on the accounting option from the categories section.
  • Now you need to select the QuickBooks title and click on it.
  • After selecting it, press the Connect button.
  • You will now need to type in all the appropriate credentials for QuickBooks. By doing this, your QuickBooks account can be connected.

How to Sync Time with Gusto in QuickBooks?

Below are the mentioned steps to Sync Time with Gusto in QuickBooks, and following all these steps carefully when you sync Time with Gusto in QuickBooks:

  • First of all, you need to QuickBooks Time account and go to the menu and click on feature add-ons and select Manage Add-ons.
  • After that, scroll down to Gusto and click Install.
  • After Installation, you have to select Connect to Gusto and enter your Gusto admin credentials and click Sign in.
  • In case you have multiple companies then you need to select one that you want to link and select Authorize
  • After selecting one company you need to complete the following details Setting, overtime settings, PTO settings, and most important Employee sync.
  • when all details you will do complete then select continue and click on finish.

Technical Assistance for Gusto Integration with QuickBooks

Do you wish to enhance business prospects through Gusto and QuickBooks integration? We provide expert technical assistance by using our experience and knowledge in the domain of software integration. We have the necessary tools and software that are designed to help your business needs.

Get the Instant Solution with Live Chat Experts

Are you still not able to resolve your QuickBooks Integration issue? We have a team of QuickBooks Integration experts with years of experience in resolving errors and issues. If you need any help asap, CHAT NOW with our experts.


Does Gusto sync with QuickBooks desktop?

Yes, Gusto Sync with QuickBooks Desktop. When you are using Gusto QuickBooks Integration, every time you run payroll, and when payroll running that time wages, and taxes are synced.

How do I sync my Gusto with QuickBooks?

Here are the mentioned steps to sync Gusto with QuickBooks, you can follow all the steps carefully:

  • First, log in to your Gusto account as an administrator.
  • Then, go to the App directory.
  • After going to the app directory here you will see categories, under categories select the accounting and click on it.
  • After that, select the QuickBooks Desktop tile and Click on Connect.
  • Now, click on the Map your chart of accounts dropdown and complete all the steps.

How does Gusto QuickBooks integration work?

Gusto QuickBooks integration allows seamless transfer of payroll data from Gusto to QuickBooks, automating the process and reducing manual data entry.

Scope of Services

  • Round-the-clock support 24/7
  • Experienced and technically qualified professionals
  • Expertise in synching, configuration and setting up according to your business needs
  • Our technical team will select the best software according to your business need for Gusto and QuickBooks Integration

Leave a Comment



SMB Accountant Tollfree Number