How to Verify and Rebuild Data in QuickBooks Desktop?

Verify and Rebuild Data in QuickBooks Desktop
  • January 18, 2024

QuickBooks is an advanced software that has revolutionized the accounting industry. It offers effective features that simplify tasks such as accounting, payroll, and financial management. Today, businesses of all sizes, from large corporations to small enterprises, rely on QuickBooks. Intuit offers two popular built-in features in QuickBooks desktop: Verify and Rebuild Data files. These features are crucial and serve different purposes.

QuickBooks bookkeeping tool helps entrepreneurs and bookkeepers with a wide scope of state-of-the-art highlights. The product has changed the way organizations used to deal with bookkeeping and bookkeeping assignments. In any case, similar to some other programs such as QuickBooks also encounter issues now and again. While a considerable lot of the issues can be fixed by basically following the prompts on the screen, some need specialized information to proceed with the employment of the product. This blog entry is made to advise you about how you can verify and rebuild the information utility in QuickBooks Desktop. Along these lines, keep reading on.

What Sorts of Issues May Show up? 

The presence of any sort of infection or malware can prompt such an error. These pernicious files can likewise influence the product. It may bring about an unintentional determination of arrangement files that is significant for you. Further, this may wind up in an unintentional choice of significant arrangement files. You may likewise confront certain different issues: 

  • The system freezes out of nowhere while you are working on the product. 
  • The reaction season of the system is exceptionally lethargic when the orders of the mouse or catchphrases are animated. 
  • If the Windows OS can't fire up appropriately. 
  • Additionally, the QuickBooks screen may show errors, which may be settled essentially by rebuilding and verifying. 
  • If that the QuickBooks bookkeeping programming can't open up as expected and gets logging going often. 

What Kind of Errors Can Be Fixed Utilizing QuickBooks Verify and Rebuild Data Utility? 

The rundown of probably the most well-known errors that can be re-tended to by the usage of QuickBooks Verify and Rebuild Data Utility and the following: 

  • Utilize the Verify and Rebuild information utility tool in QuickBooks if you discover missing names or transactions in the rundown information. 
  • If that a portion of the records is not shown yet to be a determined sheet of your company information. 
  • If those recently saved installments show as installments to be stored. 
  • Irregularities are causing a negative equilibrium that is present in the receipt and bills report. 
  • Any genuine error that causes the QuickBooks Desktop application to crash.
  • If you can't recognize the business file. 
  • The names from the company records are absent. 
  • Lethal errors when you use QuickBooks Desktop. 

Realize that you should utilize QuickBooks Verify and Rebuild Data Utility consistently to stay away from errors and to stay with your file liberated from errors. 

Rebuilding and verifying data: Points to Remember

Check the following points before fixing errors:

Verify and Rebuild Data in QuickBooks Desktop

The verify tool finds the most common issues in a company file, and the rebuild tool resolves them.

Verify Your Company Data

  • To close all windows in QuickBooks, select "Close All" from the "Window" menu.
  • To verify your QuickBooks data, go to the "File" menu and select "Utilities", then choose "Verify Data".
    • If the message "QuickBooks detected no problems with your data" appears, you don't need to take any further action.
    • If you receive a specific error message, try searching for an article with specific instructions on the QuickBooks Desktop support site.
    • If the message "Your data has lost integrity" appears, it indicates there is data damage in the file. Follow the steps below to rebuild data and correct the problem.

Rebuild Your Company File Data

  • Select File, Utilities, then Rebuild Data.
  • A rebuild requires a company file backup beforehand as the process may need to delete transactions or list entries in rare cases to fix the file. Press OK when you receive the warning. As soon as you make any changes to your company file, you will have a secure copy.
    1. In QuickBooks Desktop Backup, select the location where you want to save your backup, then click OK.
      • Select NO if a message asks if you want to replace another backup file. Enter a new name in the File name field and click Save.
      • Choose Cancel at the Rebuild prompt if the backup fails, and contact Support for assistance.
    2. Upon completion of the backup, the Rebuild Data utility begins.
    3. Click OK when you get the message "Rebuild has completed".

Check for Remaining data damage

  • To check for remaining data damage, run Verify Data again. Select File, Utilities, then Verify Data.
  • You will need to manually correct any additional damage detected by the Verify. Locate the error within the qbwin.log, and look for a resolution at QuickBooks Desktop Support.
  • Try restoring a recent backup if your error cannot be found. Choose File then Restore.

Focuses to Remember Before Verifying and Rebuilding Data 

Before you incite fixing errors, ensure that you verify the accompanying focuses: 

Ensure that the QuickBooks Desktop you are utilizing is refreshed and is of the most recently delivered adaptation. Close all the running applications on Windows.

Troubleshooting of QuickBooks Unable To Rebuild

QuickBooks users sometimes face the problem of being unable to verify and rebuild data. It hinders the work process and it is very frustrating for the user. The Rebuild Data Utility repairs the data damaged in your company files. Once this utility feature is run QuickBooks accounting software will be able to rebuild the data. Many times users of the Enterprise suite version face these types of errors while doing updates.

There are different scenarios when Rebuild Data Utility can be run. One important thing to remember is that frequent rebuilds may be caused by negative inventory.

  • When you face the error message suggesting you Rebuild your data file
  • Data verification ends with a data damage message
  • Recommended by QuickBooks Product Help or a knowledge base article to Rebuild your data
  • Suggested by QB professional to run it
  • Forms or reports display incorrectly.

QuickBooks Rebuild Not Responding Error

Intuit provides a built-in rebuild utility within QuickBooks software that can fix errors. To ensure the best results, here are some DO's and DON'Ts to keep in mind when using the QuickBooks Rebuild process:


  • Create a backup copy of your QuickBooks data file before running the rebuild utility to prevent permanent data loss.
  • Check that you are using QuickBooks on the computer where the company file is located and avoid running the rebuild command over the network.
  • If the company file is located on a shared network, switch to single-user mode by going to File->Switch to Single-user mode before running the rebuild utility.


  • Do not cancel or abort the rebuild data process once it has started to avoid data corruption and potential data loss.
  • Do not run the rebuild command if encrypted data is corrupted, as it can cause further damage to the file.

How to Run the Rebuild Data Utility

  1. Go to File -> Utilities -> Rebuild Data
  2. Click OK and make a QB backup
    • Go to Create Backup window -> Select Local Backup
    • Click the Options button and enter a path and folder for the backup
    • Click on Complete verification then click OK
    • Move to next
    • Go to the Save Backup Copy window, the information should be filled in from the previous window.
    • Automatic QuickBooks backup begins then start Rebuild Data Utility
  3. Once you see the message “Rebuild has completed,”
    • Click OK on the message
    • Close your company file
    • Reopen it to refresh your lists
  4. If you see a message that says “Rebuild has failed”, press OK and see “If Rebuild Crashes,” below
  5. Run the Verify Data Utility to ensure that detectable data damage is resolved
  6. Verify the Qbwin.log file for error messages from the Rebuild and the Verify

If the problems still prevail contact QuickBooks technical support number. The in-house Intuit-certified Proadvisors are approachable via various modes like phone support, email support, live chat, etc. At times due to some valid reasons, you fail to reach the support professionals. For instant error resolution and assistance, you can contact other reliable agencies.

Steps to Verify and Rebuild Information in QuickBooks Desktop for Windows 

Steps to verify and rebuild the information utility in QuickBooks Desktop for Windows release: 

  • Interaction to verify your company file information 
  • The underlying advantage is to choose Windows and afterward select all alternatives. 
  • And afterward, verify the information. You are likewise needed to choose File and afterward Utility alternative. 

Followed by choosing the verify information choice. You can observe the underneath expressed three choices: 

  • QuickBooks identified no issues with the information, and no further activity is required. 
  • A particular error message may require some particular obsession. 
  • Your information has lost respectability, which demonstrates that there is information harm in the file. Proceed with the means to rebuild information to address the issue. 

What is the Need for QuickBooks Rebuild Information? 

The need for QuickBooks rebuild information can be perceived by the recorded pointers: 

  • If the transactions are missing, then, at that point rebuild information is required. 
  • If the company file neglects to open or if the names are lost from the company list. 
  • Monetary record reports are not showing every one of the records, then, at that point QuickBooks rebuilds information. 
  • You get the error messages while utilizing QuickBooks or if you can't save transactions. 
  • The product is separated when you click on the choice to save a transaction. 
  • Interaction to rebuild your company file information 

How to Verify and Rebuild Information in QuickBooks Desktop for Mac? 

Indeed, if you are a QuickBooks Mac client, the above advances are of no utilization for you, as the cycle to verify and rebuild information for the most part contrasts with QuickBooks for Mac. Along these lines, check out the means recorded underneath: 

Step 1: Verify Company File information 

The means to verify company file information for errors or information harm are as per the following: 

  • The initial step is to choose the File choice and afterward select the Utility alternative. 
  • Pushing forward, select the Verify information and hit OK to close all open tabs. 
  • if you discover a message expressing that Your information has bombed the uprightness check, it should rebuild the file. If no issue is distinguished, you are a great idea to go. 

Step 2: Rebuild company file information 

Whenever you have verified the information, you need to rebuild the company file to fix the errors or any harm identified: 

  • First and foremost, select the File and Utility alternative. 
  • And afterward, pick the Rebuild information choice. From that point onward, select the OK tab to close all windows. 
  • The subsequent step is that the QuickBooks programming will request taking a backup before rebuilding the company file and clicking on OK. If, you need to skip back up, then, at that point pick the Cancel alternative to keep rebuilding the company file. 
  • If you haven't set up any backup inclinations, then, at that point, QuickBooks will request that you update them. 
  • And afterward, select backup inclinations and alter them according to the necessities. This is followed by choosing OK catch. 
  • After the backup completes, select Show in Finder to find the backup or select OK, whenever done. 
  • And afterward hit a click on an OK tab. 
Point to be Noted: You can verify your company files again to ensure your file is liberated from errors or information harm. Regardless you are as yet having the errors or information harm then you need to rebuild the file once more. 

To manually resolve the information errors you can see every error message that is recorded in the Verify Results window alongside its obsession steps. 

How to Screen and Diminish Information Base Pieces? 

Verify that the information base doesn't have at least 10 parts. If there are more than that, you should diminish it by following the means recorded beneath: 

  • Organize list: Move to the rundown menu and pick the report list. 
  • Rebuild file: After you report the rundown, you need to follow the means to rebuild the information file. 
  • Make a compact company file: It is needed to make a convenient file to decrease information base pieces. Furthermore, restoring file attachments. 
  • Run Windows defragmentation utility: Defragmentation diminishes the odds of defilement, and run the tool where the application file is saved.

Data Damage on your QuickBooks Desktop company file can be fixed

If you suspect data damage to your company file, or if you've noticed possible data errors, don't worry. Follow these solutions to fix minor data issues.

Solution 1: Repair your company file using the Rebuild Data tool

QuickBooks Desktop includes the Rebuild Data tool that automatically fixes minor problems with company file data.

  • Go to the File menu, hover over Utilities, and select Rebuild Data.
  • On the QuickBooks Information window, select OK and follow the on-screen steps to save a backup of your data file.
  • Wait for the tool to repair your file. This process may take some time, and QuickBooks may appear to be frozen, but as long as you can still move your mouse, the tool is working.
  • When the tool completes the repair process, select OK.
  • Go back to the File menu, hover over Utilities, and select Verify Data.
  • Wait for the tool to check your file for any data issues. This process may also take some time, depending on the size of your data file.

QuickBooks will not find any problems, so select OK. You can keep using your company file. No data has been damaged.

Select Rebuild Now if QuickBooks finds an issue with your company file. After rebuilding your company file, if data issues persist, try again. If it took more than two hours to rebuild, contact support.

Solution 2: Repair your company file using QuickBooks File Doctor

To fix and repair QuickBooks company files if you still have data issues, use the QuickBooks File Doctor.

Solution 3: Manually repair your company file by rebuilding your data

In the Verify Results window, you can see the errors you can fix manually. Back up your company file before you begin.

To manually fix data errors:

  • Go to the File menu, hover over Utilities, and select Verify Data.
  • Wait for the tool to check your data file for any issues or errors.
  • From the Verify Results screen, select Expand All to view the errors found in your data file.
  • To learn how to fix the error, select See Online Article. If an article is not available, contact QuickBooks support for assistance with repairing your company file.
Technical Support & Help for QB Data REBUILD Failure Problem

Also, you can choose a QuickBooks Help Phone Number to resolve your QuickBooks issue to rebuild data. It is an independent technical support provider for QuickBooks accounting software and peripherals. It houses experienced and knowledgeable professionals who with their combined skills help to resolve the issues. The resolution offered is complete and assured to be resolved in the minimum wait time.

Frequently Asked Questions

How do I verify and rebuild data in QuickBooks desktop?

QuickBooks Desktop features a convenient tool called "Rebuild Data" designed to automatically address minor data issues in your company file. To access this tool, simply navigate to the "File" menu, then hover over "Utilities," and choose "Rebuild Data." A QuickBooks Information window will appear, where you can click "OK" to proceed. Follow the onscreen instructions to complete the process and be sure to save a backup before performing the rebuild. This tool helps maintain the integrity of your data and ensures smooth operation within QuickBooks Desktop. If there are no issues with your information, you're finished with this process.

How would I be able to start QuickBooks manually?

To start manually, you need to perform the below steps

  1. First of all, open your QuickBooks. 
  2. Enter your next click on the “help menu” and choose “Activate QuickBooks Desktop.” 
  3. Proceed forward with on-screen instructions to check the data.

Can I uninstall QuickBooks and reinstall it?

In any case, if QuickBooks is now introduced on your hard drive, you should first uninstall the current version of the QuickBooks installation before you introduce the product once more. There is no uninstalling alternative under your QuickBooks bunch in your Start List. So in that way, you have to uninstall from Windows.

How do I fix rebuild errors in QuickBooks?

  1. Go to the File menu, then hover over Utilities and select Rebuild Data.
  2. On the QuickBooks Information window, select OK.
  3. Let the tool repair your file.
  4. When the tool finishes, select OK.
  5. Go to the File menu.
  6. Let the tool check your file for data issues.

Should I run rebuild in QuickBooks?

Common reasons to use the Verify and Rebuild features:

Fatal errors when you use QuickBooks Desktop. Discrepancies on reports, such as invoices or bills that post with negative values. Deposited payments show up in the Payments to Deposit window. Balance sheet reports do not show all accounts.

Why do I have to keep rebuilding my QuickBooks file?

If there are any issues with your file, you will be prompted to rebuild your data file. This is almost as easy as verifying your data! QuickBooks will prompt you to make a backup of your file before you complete the rebuild.

What is the difference between rebuilding and verifying in QuickBooks?

Verify finds the most common issues in a company file and rebuild fixes them.

Should I rebuild data in QuickBooks?

Using QuickBooks Desktop, select File, then Utilities, and then Verify Data. If no error message appears after verifying the data, then you do not need to run the rebuild tool since the company file is already error-free.

Blog Post

Related Articles

QuickBooks Backup Error Rebuild Data

December 30, 2023
In QuickBooks bookkeeping software, the two most well-known inherent features being offered by Intuit is to Verify and...

QuickBooks Unrecoverable Errors

January 12, 2024
What is an Unrecoverable Error in QuickBooks There is a wide range of QuickBooks Unrecoverable errors that happen due...

QuickBooks Asking to Rebuild Data Continuously

January 16, 2024
What to do when QuickBooks Asks for Rebuild Data when Trying to Back Up the Company File? If you are trying to create...
Call Now+1-800-961-4963