QuickBooks Has Reached Maximum Number of Unregistered Users Error

Troubleshooting Steps for QuickBooks Has Reached Maximum Number of Unregistered Users Error

Go to the "qbregistration.dat" file and right-click on it. Tap on rename and then get the file renamed "qbregistration.old."

Open any of the app of text editors for example Notepad and then paste this code, xx. x"> version">YES 000-000 0000-0000-0000-000 000073adbf3f, in the blank document.

Get "xx.x" given in the first line of code replaced with the "24.0", if QuickBooks 2014 is the version you are using. If QuickBooks 2012 is used then use "22.0". In case QuickBooks Simple Start is used by you then type ‘atom’. Type ‘pro’ if the version you are using is QuickBooks Pro.

In the line of code’s second line replace "000-000" with the product number of your QuickBooks installation.

In the line of code’s third line replace "0000-0000-0000-000" with the license number of your QuickBooks.

Get the file saved as "qbregistration.dat" and ensure that "All Files" is selected in the option of Save as Type. With this, you get the surety that extra code is not added to the file, and also that file doesn’t get changed to TXT or DOC file and remains the DAT file. The file should be saved in the folder the same as where "qbregistration.dat" was saved originally.

• Tap on the Help menu and then choose Register QuickBooks
• Try using the codes that are present on the jacket of the CD software to re-register or register the software
• If QuickBooks doesn’t get registered by following the first and second steps, then try reinstalling the software by ensuring that registration codes are entered.
• If a message has a phone number pop up on the screen, then dial that number and get the process of software registration complete.

Solution 1: Verify the Number of Licensed Users and Sync License Data Online

• To sync your license data online, go to the Help menu and choose "Manage My License," then select "Sync License Data Online" and click "OK."
• To purchase an additional user license, navigate to the Help menu and select "Manage My License," followed by "Buy Additional User License."
• Make sure to verify the number of licensed users before proceeding with any license-related actions.

Solution 2: Close all Workstations

To properly close QuickBooks Desktop Point of Sale and release licenses, select "Exit" from the File menu. Avoid clicking the "X" button in the upper right corner.

If the licenses are still not available after closing the program, try rebooting all workstations. This should prevent Point of Sale from mistakenly thinking that too many workstations are open. If the issue persists even after rebooting all workstations, move on to Solution 3.

Solution 3: Clear the contents of the Entitlement Data folder

• From the Point of Sale server, right-click the Windows Start button, and choose "Open Windows Explorer."
• Click "Organize," then select "Folder and Search Options."
• Go to the "View" tab, select "Show hidden files and folders," and clear the checkbox for "Hide protected system operating files."
• Click "Yes" to the warning, then select "OK."
• Navigate to the folder location: C:\Program Data\Intuit\Entitlement Client\XX (where "XX" is the highest number version you see).
• Press CTRL + A + Delete on your keyboard, then click "Yes" on the pop-up message to delete all contents of the folder at once.
• Open QuickBooks Desktop Point of Sale and complete the registration process again.

Solution 4: Rename the WSActivity file

• Go to the C:\Program Data\Intuit\QuickBooks Point of Sale XX\Ini directory on your computer.
• Right-click on the WSActivity file and select "Rename."
• Type OLDWSActivity as the new name for the file and click anywhere to save the changes.
• Open QuickBooks Desktop Point of Sale as you normally would.

Note: "XX" represents the version of QuickBooks Point of Sale you are using, so the file path may differ depending on your specific version.

Solution 5: Make sure third-party firewalls and internet security are configured to allow access

Configuring the firewall is an important step in ensuring that QuickBooks Point of Sale works properly. Here are the steps to configure the firewall:

1. Open the Windows Firewall settings by going to Control Panel > System and Security > Windows Firewall.
2. Click on "Advanced Settings" on the left-hand side of the window.
3. Click on "Inbound Rules" and then "New Rule" on the right-hand side of the window.
4. Select "Port" and click "Next."
5. Enter the following information:
   • TCP port: 443
   • UDP port: 55333
   • Allow the connection
   • Name: QuickBooks Point of Sale
6. Click "Finish" to save the changes.

It's also recommended to use the QuickBooks Point of Sale Connectivity Tool. This tool can help identify any conflicts in your security and network setup, and it provides recommendations for resolving any issues. To use the tool, follow these steps:

1. Download the QuickBooks Point of Sale Connectivity Tool from the Intuit website.
2. Run the tool on the computer where QuickBooks Point of Sale is installed.
3. Follow the on-screen instructions to perform the network and security tests.
4. Review the results and make any recommended changes to your network and security setup.

By following these steps, you can ensure that QuickBooks Point of Sale is properly configured to work with your network and security settings.

Solution 6: Uninstall and Reinstall QuickBooks Desktop Point of Sale

• Reinstall QuickBooks Desktop Point of Sale on the server computer. This can help fix any issues with the installation files that may be causing problems.
• Update QuickBooks Point of Sale to the latest release. Make sure you're running the most up-to-date version of the software to ensure that you have all of the latest bug fixes and security updates.
• From the Help menu, select "Manage My License," then choose "Sync License Data Online" and click "OK." This will ensure that your license information is up to date and synced with Intuit's servers.
• From the Help menu, select "Manage My License," then choose "Buy Additional User License" if needed. Make sure to verify the number of licensed users before proceeding with any license-related actions.

How to Fix QuickBooks Has Reached the Maximum Number of Unregistered Hours?

Below are the given steps to Resolve QuickBooks has reached the maximum number of unregistered hours, follow all the steps carefully:

• Verify the time tracking settings and make sure they are configured correctly.
• Recheck the time entries for any inconsistencies or missing data.
• Synchronize time data with the QuickBooks database to update records.
• Check compatibility with software updates and current system requirements.
• Reset time tracking preferences or try contacting QuickBooks experts for assistance.

Frequently Asked Questions

Q 1: What is the maximum number of users allowed for a company file in QuickBooks at the same time?

Ans: QuickBooks can accommodate up to 30 Simultaneous users. The maximum number of simultaneous users for QuickBooks Pro allows 3 users and Premier allows 5 users. The server doesn’t count as a user if no one works on QuickBooks on the server itself. QuickBooks Enterprise solutions give you the ability to work in the file at the same time for more users.

Q 2: How can more than one user work on QuickBooks at the same time?

Ans: The multi-user mode allows multiple users to collaborate on the same company file at the same time. Each network must have its own QuickBooks license Number.

Q 3: Can I use one copy of QuickBooks to run multiple companies?

Ans: Yes, of course, you can run multiple companies as you want from one copy of QuickBooks. You still require a separate license for each user of QuickBooks, if you have multiple users.

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