Print Bill Payment Stub QuickBooks Online

Print Bill Payment Stub QuickBooks Online
  • December 2, 2023

QuickBooks allows the most significant feature payment stub to display the original amount of 

Bill, balance prior payment, and the discounts associated with the item. You can easily print bill payment stub in QuickBooks by following simple instructions.

What are Pay Stubs?

The purpose of pay stubs is for your employees to have a detailed breakdown of what earnings they are receiving in your organization. Such a breakdown would include taxes applicable, benefits, and the like.

  • QuickBooks generates pay stubs in PDF format, which are printable and look similar to checks.
  • An employee pay stub contains all the information necessary to ensure the employee is being paid correctly, including the tax information withheld by both the employee and employer.
  • According to state regulations, pay stubs may also show an employee's sick time and vacation as applicable.

What is the QuickBooks Pay Stubs Feature is all About?

Using QuickBooks, you can print pay stubs on blank paper with the firm name, address, and phone number appearing at the top and bottom. You can send employees pay stubs through email from the QuickBooks Desktop using the paycheck or stubs tool. Using QuickBooks payroll printing settings, you can create QuickBooks Desktop pay stubs with the information you want employees to see. Payroll amount and date information are physically recorded on QuickBooks' print pay stubs.

Print Bill Payment Stub QuickBooks

Printing bill payment stubs in QuickBooks are one of the most difficult things but there are two best options that you can choose and use in printing the bills.

  • The first option is you choose the transaction list by vendor report but sometimes it might happen that may create some problems if the same vendor has been added or you have modified the date when the check is being issued.
  • The second option is you can use the print options on your browser from the bill payments window.

You can choose from both these options that suit you the most and which you think in the end will prove best for you.

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How to Make a Pay Stub with QuickBooks?

QuickBooks finance program provides a valuable feature known as payroll integration. With this feature, you can conveniently manage and monitor payroll activities for your business directly within the program's user interface. By printing pay stubs along with paychecks, employees can easily access important details about their income, such as the remaining number of vacation days. These pay stubs serve as tangible records, documenting the amount and date of their salaries. To customize the information included in pay stubs for your employees, you can utilize the Payroll Printing Preferences feature in QuickBooks.

  • Open QuickBooks and select "Edit" from the main Menu Bar.
  • To open the Preferences window, choose "Preferences" from the drop-down menu.
  • In the left column of the window, select "Payroll and Employees."
  • Click on the "Company Preferences" tab and choose the "Full Payroll" checkbox under the QuickBooks Payroll Features section.
  • In the "Set Preferences For" section, select the "Pay Stub and Voucher Printing" buttons. This will open the Payroll Printing Preferences window.
  • In the "On Paycheck Vouchers and Pay Stubs, Print" section, check the boxes next to the items you want to appear on the pay stub. For example, if you want the company name to be displayed on the pay stub, select the "Legal Company Name" checkbox.
  • Once you have made all your selections, click "OK" on the Preferences window.
  • Each time you receive a paycheck, a pay stub containing the selected details will be automatically printed out.

Using QuickBooks Desktop to Print Pay Stubs

Follow the steps below to print a pay stub in QuickBooks Desktop:

  • Reports can be found on the configuration's left side.
  • Click on All Reports and then select Manage Payroll.
  • Select Paycheck List from the list of reports.
  • The report page will load.
  • From the checkboxes, you can choose which pay stubs or paychecks you want to print.
  • To view the PDF in a new window, click Print.
  • Make a PDF copy of this document so that you can print it later.

What is the Best Way to Print Pay Stubs from the QuickBooks Desktop File Menu?

Print pay stubs in QuickBooks

QuickBooks allows you to generate and print multiple pay stubs in one go. The pay stub produced from QuickBooks will include the company name, address, and contact number at the top and bottom of every pay stub.

When printing a pay stub, plain paper is recommended instead of checkstock. Steps involved:

Step 1: Enable QuickBooks Payroll

The first step is to make sure QuickBooks Payroll is enabled. To do this, navigate to Workers, which is located on the left-hand side of the screen, and tap on Employees.

Step 2: Choose Pay Stubs

In QuickBooks, click the File menu and then Print Forms. Choose Pay Stubs. Print pay stubs from the File menu.

Step 3: Choose the Payroll Bank Account

Enter the data range that includes the pay date of the pay stubs for the payroll bank account.

Step 4: Choose to Filter Individual Employees

Select the pay stubs you wish to print from the column next to the preferred date. You can also filter by employees and select them from the drop-down under the Employee section.

Step 5: Printing the Company info/Employee Details

Choose Preferences to print the company details and the employee details on the pay stub.

Step 6: Add a Message on the Company Dialogue Box

To add a particular message to all Pay stubs, insert the preferred text in the Company message dialog box. This message will be printed on all Pay stub boxes.

Step 7: Preview to View the Pay Stubs

The pay stubs will be displayed in Preview mode before they can be printed. As soon as you approve the pay stubs based on your recommendations, click Print.

Paycheck Printing Individual Checks

  • Visit the QuickBooks Desktop and open Paycheck.
  • Choose the Print icon from above the check and choose Pay Stub.

Delivering Pay Stubs via QuickBooks Online

It is now possible for you to deliver pay stubs to your employees electronically via QuickBooks. However, it is imperative that you first check with your state's regulations regarding the transfer of pay stubs electronically.

You might offer your employees the option of signing a declaration to accept receiving their pay stubs digitally.

  • First, ensure that your employees' QuickBooks profiles have been created successfully.
  • Make sure that the employee has consented to receive W-2s online by inviting them to check their pay stubs and W-2s online.
  • Select the checkbox beside the employees' official email address to redirect them to QuickBooks Workforce.
  • Adding payroll to QuickBooks allows your employees to view their pay stubs after they log in to their accounts. Customizations like email notifications when new pay stubs are generated are also available.
  • You can enable this notification by selecting 'send me an email when new pay stubs are available'.

Let's Take a look at How You Can Print Remittance Slips in Bill Payment

  • On the left of your monitor, you will see the expenses option, click on it.
  • Now, at the top, click on the supplier tab.
  • Now, click on the vendor's payment to open the transaction list of that particular vendor.
  • Now, find out the bill payment and then open it.
  • Now, from the bottom of the page, click on Print or Preview and then click on Print Remittance Slip.

Check Stubs

If you are using the three-part form to pay bills with a check and then print the check with the help of QuickBooks, the form of the third part is the check stub that your payment record is kept for. It will show the checkout that you have made, the account from which the payment has been made, the amount, and a description of the bill which includes the invoice number.

How to Print PayStubs In QuickBooks Online

The QuickBooks Online platform offers three pay stub printing options. Below are the steps for each version to print pay stubs in QuickBooks Online Payroll.

QuickBooks Online Payroll Basic

  • Set up your pay stub printing preferences first.
  • Launch QuickBooks Online and click the Gear icon to access Settings.
  • Go to the Printing section by clicking Payroll Settings.
  • Select Plain paper under Edit.
  • Finally, click on Save and then Done.
  • You can view the Printing section in the Preferences area by clicking Paycheck Printing. Select Plain paper stubs there, then click OK.
  • To print the stubs, go to the Workers section in the menu and click Employees.
  • In the My Payroll section, select the Paycheck list.
  • Select the paychecks for which you wish to print pay stubs, then click Print.

QuickBooks Online Payroll Enhanced

  • Pay stub printing preferences must be configured.
  • Open Setup on QuickBooks Online.
  • By clicking Preferences, choose Paycheck Printing.
  • Then click OK after selecting Plain paper stubs.
  • To print the pay stubs, return to the menu and select Payday.
  • Choose the paychecks for which you want pay stubs by clicking on the Paycheck list.
  • Finally, click View Print and select the printer icon.

QuickBooks Online Payroll Assisted

  • To view the paycheck list, open QuickBooks first.
  • Choose the paychecks you wish to print and click Print.
  • To print the stubs, lastly, click the printer icon.

How To Unvoid A Check In QuickBooks

Payment Stubs

If you haven't kept the stub while printing the check, you may need a printed receipt detail that shows several paid invoices (with one check). QuickBooks owns a feature known as Bill payment stubs.

  • Go to the file menu, click on print forms --> select Bill payment stubs
  • In the new window, to print what you want to print, click on payments.
  • This will show the original amount of the bill, the balance in the account before payment, discount given in early payments with their amounts.
  • The stub also shows payment in the form of invoices.
  • You need to check that your stub comprises 17 lines and the contractor can send invoices to subcontractors at the month's end.
  • If any contractor needs a record to be included with the check itemized with each invoice, the need will be filled with the bill payment.

How to Reprint Pay Stubs in QuickBooks Online 2019?

Below are the steps mentioned to reprint pay stubs in QuickBooks Online:

  • Open QuickBooks Online and go to the Workers settings.
  • Click on the Paycheck list after selecting the Employees tab.
  • Modify the Date Range if necessary, and select the paychecks you wish to print now.
  • Click Print, then choose Printer when a PDF displays on the screen.

How to Print by Voucher Printing and Pay Stub?

Here are the steps to print by Voucher Printing and Pay Stub:

  • Select "Edit" from the Menu Bar in QuickBooks.
  • Go to the drop-down list and select "Preferences.".
  • Select "Payroll & Employees."
  • Select "Full Payroll" under the QuickBooks Payroll features heading under "Company Preferences".
  • Click on “Pay Stub & Voucher Printing” under the “Set Preferences for” heading. The Payroll Printing Preference window is now open.
  • Select the checkboxes you want to include in the "Paycheck Vouchers & Paystubs, Print" area.
  • For the firm name to appear on the "Pay Stub," go to "Legal Company Name."
  • Select "OK" once you have selected all the options.

How to Print QuickBooks Pay Stubs through PayCheck List?

Here are the steps to print QuickBooks pay stubs via paycheck list.

  • Go to the left navigation menu and select "Employees.".
  • To pay, click on the employee’s name.
  • Select "Paycheck List" on the Employee's page, followed by "Checks to pay."
  • Verify the check numbers to see if they are correct.
  • Select "Print" from the drop-down arrow next to "Batch Action."

Another Way Print Bill Payment Stub QuickBooks Desktop Payroll Online

Payroll systems can print out paper checks for employees, or you can invite them to view and print their pay stubs in QuickBooks Workforce. Using your payroll software, you can print out your employees' paychecks and pay stubs.

To order paper from Intuit, go to the Intuit Market. Intuit recommends printing paychecks on QuickBooks-compatible check paper.

Step 1: Set up Your Printing Preferences

QuickBooks Online Payroll

  1. Go to Settings ⚙️, then select Payroll settings.
  2. In the Printing section, select Edit ✎
  3. Paychecks or pay stubs can be printed in a variety of ways.
    1. Pay stubs on plain paper
    2. Paycheck on QuickBooks-compatible check paper: Select the type of QuickBooks voucher you have (paycheck and 1 pay stub or paycheck and 2 pay stubs). Then select Align check* to set up the alignment.
  4. Select Save.

When printing paychecks on QuickBooks-compatible check paper, align your checks and stubs. Select Align check and follow the instructions.

QuickBooks Desktop Payroll

Set up Paychecks:

Set up your printer and choose what type of check paper and add-ons you want on your paychecks.

  1. Go to File then select Printer Setup.
  2. In the Form Name dropdown ▼, select Check/Paycheck.
  3. Select the Settings tab.
  4. Select your Printer Name and Printer Type.
  5. Choose your Check Style VoucherStandard, or Wallet.
  6. Select the additional options to print your company name and address, logo or image.
  7. Select OK

Set up Pay Stubs:

  1. Go to File then select Printer Setup.
  2. In the Form Name ▼, select Pay Stub.
  3. Select your Printer Name and Printer Type.
  4. Select OK.

Step 2: Print Paychecks or Pay Stubs

QuickBooks Online Payroll

  1. Go to Payroll, then Employees.
  2. Run payroll by selecting Paycheck from the list below.
  3. Select the paycheck that you want to print. Select Filter▼ to change the Date range or Employee.
  4. In the Action column, select Print.
  5. Select the printer icon to print a preview of the paycheck or pay stub.

Learn how to troubleshoot printing paychecks, pay stubs, and forms if you run into an error while printing paychecks or pay stubs.

QuickBooks Desktop Payroll

Print Paychecks

  1. Go to File, then select Print Forms.
  2. Select Paychecks.
  3. Select your payroll Bank Account ▼.
  4. In the First Check Number field, make sure the number matches the number of the first check on your printer.
  5. Select Paycheck or Direct Deposit.
    • When you choose Direct Deposit, QuickBooks will print advice of deposit forms for each direct deposit paycheck. These forms are non-negotiable checks printed on the same check stock you use for printing regular paychecks. You can give these to your employees as pay stubs. If you want to order Advice of Deposit Forms, click here. 
  6. Select OK.
  7. Select Print after reviewing your print settings.

Print pay stubs

  1. Go to File, then select Print Forms.
  2. Select Pay Stubs.
  3. Select your payroll Bank Account ▼.
  4. Select the date range that includes the pay stub's pay date.
  5. To print pay stubs for specific employees, select them from Employee ▼.
  6. Choose the company and employee information that appears on your pay stubs by selecting Preferences.
  7. You can enter a message for each pay stub in the Company message to be printed on all pay stub boxes.
  8. Select Preview to view pay stubs before you print them. 
  9. When you're ready, select Print.

Reprint Paychecks or Pay Stubs

QuickBooks Online Payroll

  1. Go to Payroll, then Employees.
  2. Run payroll by selecting Paycheck from the list below.
  3. The paycheck you wish to print can be filtered by changing the Date Range or Employee to suit your needs.
  4. In the Action column, select Print.
  5. Choose the printer icon to print a preview of the paycheck.

To learn more about how to troubleshoot printing paychecks, pay stubs, and forms, check out Troubleshoot printing paychecks, pay stubs, and forms.

QuickBooks Desktop Payroll

Assistance for our Customers

Reprint one paycheck

  1. Go to Lists then select Chart of Accounts.
  2. Double-click the bank account you use for payroll.
  3. Double-click the paycheck you want to reprint.
  4. Select Print.
  5. Enter the check number, and select OK.
  6. Choose your printer settings and check style then select Print. 
  7. When you’ve finished, select Save and Close.

Reprint multiple paychecks

  1. Go to Lists then select Chart of Accounts.
  2. Double-click the bank account you use for payroll.
  3. Double-click the paycheck you want to reprint.
  4. Select Print Later, then Save & Close.
  5. Repeat for each check that is not marked to print.
  6. Go to File, then select Print Forms. 
  7. Select Paychecks.
  8. Select the paycheck(s) you wish to print.
  9. Click OK.
  10. Select Print after reviewing your print settings.


In QuickBooks, you can print payroll stubs using all of these methods. We hope that the methods mentioned above helped you to print the payroll stubs. If you are experiencing any problems printing the payroll stubs, please contact our technical team and they will assist you.

Frequently Asked Questions

What items can I design to print on the payment stub in QuickBooks?

  • Date of the bill
  • Name of the payee
  • Memo details
  • The total amount you need to pay

How can I add the Account name to the payment stub in QuickBooks?

  • Login into QuickBooks associated account
  • Hit on the Edit option
  • Locate the company preference option
  • Hit on the print account name
  • Click the OK button

Can I customize the employee Pay Stub in QuickBooks?

Locate the Edit option

  • Go to the Preferences tab
  • Select Payroll employee
  • Place a checkmark in the radio button named voucher printing option.
  • Now a window will display to do modification in the preferred details; do this by unchecking or checking the right field.
  • Once done, click on OK.
  • Exit the window
  • Click "File" and "Print Forms."
  • Click "Sales Receipts" and "OK."
  • Click the "Form Name" drop-down menu and select the sales receipt form you want to use. Click "OK" and "Print."

How do I print a pay stub from QuickBooks?

Printing Pay Stubs From QuickBooks Desktop
For generating pay stubs in QuickBooks Desktop, follow these steps: Navigate to the File menu, then click on Print Forms, and opt for Pay Stubs. Pick the appropriate payroll bank account and define the desired date range. Select the relevant employee(s) and initiate the printing process.

How do I save pay stubs as PDFs in QuickBooks desktop?

  • Access the File menu and choose Print Forms, then opt for Pay Stubs.
  • Pick your payroll bank account and set a date range encompassing the pay date of the desired pay stub for printing.
  • To filter by a specific employee, click on the Employee dropdown menu and make your selection.

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