Conversion Process of Netsuite Data Into QuickBooks

Conversion Process of Netsuite Data Into QuickBooks
  • August 8, 2022

QuickBooks is the first choice for many small businesses in need of bookkeeping software. Users can keep track of their earnings and outgoings, link their credit card and bank accounts, and generate financial reports including income statements and balance sheets. On the other hand, core accounting and finance operations are combined with effective compliance management in NetSuite. You can swiftly create statements and disclosures that adhere to a variety of financial regulatory requirements, including ASC 606, GAAP, SOX, and more when you have real-time access to financial data. Even though both NetSuite and QuickBooks provide software aimed at assisting businesses in managing their accounting procedures, there is a substantial difference in the breadth of functions.

What is NetSuite?

NetSuite is an ERP software platform that operates on the cloud and offers an extensive array of solutions for managing businesses. This software encompasses various modules such as accounting, financials, inventory management, order management, customer relationship management (CRM), and e-commerce. The primary objective of NetSuite is to assist businesses of any scale in optimizing their operations and facilitating informed decision-making through access to real-time data and comprehensive analytics.

NetSuite is a software company that developed a cloud-based business management platform. this platform is used by more than 28,000 fast-growing businesses globally. This platform has a group of applications that help companies run their business, understand the performance of their businesses, and provide substantial cost savings and increases in productivity.

NetSuite's cloud-based platform enables businesses to conveniently access their data from any location with an internet connection, fostering enhanced productivity and collaboration among team members. Furthermore, NetSuite offers a diverse selection of integrations with other software applications, simplifying workflow processes and minimizing the need for manual data entry.

What is QuickBooks?

QuickBooks is the most popular software for accounting and managing expenses or keeping track of daily health. QuickBooks Software has various features like Electronic payment functions, mapping features, remote payroll assistance, remote access capabilities, and outsourcing, online banking and reconciliation, better mail functionality with Microsoft Outlook. QuickBooks, which was created by Intuit is popular among medium and small size businesses.

Examining NetSuite More Closely

For businesses aiming to improve operational efficiency across the board, NetSuite offers a comprehensive portfolio of business solutions beyond accounting, including CRM, e-commerce, HR management software (HRMS), professional services automation, and more.

  • It gives business data in real-time and doesn't call for additional IT infrastructure because it was designed for the cloud.
  • With the ability to handle cash flow and revenue, automate quote-to-order fulfillment, and integrate planning and budgeting, NetSuite serves as an end-to-end accounting solution. 
  • It has features that go beyond simple bookkeeping and may help cut down on the requirement for additional staff.

Know the Advantages of QuickBooks

One of the numerous advantages of QuickBooks is that new features are frequently added, and the application is continually being improved. Here are some advantages:

  • Since, QB supports bookkeeping, including managing invoices, paying bills, and very basic cash flow tracking, it works well for some small firms.
  • QuickBooks is capable of coming up with clever workarounds for the limitations, but these fixes are invariably accompanied by a maze of manual journal entries, muddled spreadsheets for the recognition schedule, and a hazy or nonexistent forward sight.
  • Third-party services are integrated into QuickBooks. You can add applications for a wide range of business sectors.
  • QuickBooks is simple to use. You don't need to be an expert in taxes to understand how the system operates because it will guide you as you become more accustomed to using it. 
  • QB offers a fantastic forum section where you can ask questions, obtain support, or even engage in live chat with agents if you need more assistance.
  • QuickBooks has a payroll function. You may configure payroll to run automatically in QuickBooks, and the software will compute, file, and pay taxes on your company's behalf. 
  • This is one of its many advantages that you can manage perks as well from your Account.
  • QuickBooks is reasonably priced. Depending on how many users need access to the account, whether you need to manage staff costs or pay bills, and how many users you need, small business subscriptions can cost anywhere from $25 to $180 each month.
  • Reporting and reminders for payments are offered by QuickBooks. General Ledger, Account List, Recent Transactions, Balance Sheet Comparison, Balance Sheet, Profit and Loss, Reconciliation Reports, and other reports are among the many that are available in QuickBooks.
  • Invoicing is a feature of QuickBooks Payments, a versatile online payment system. You can even establish recurring invoices to make things even simpler for you.
  • With its Cash Flow Planner, QuickBooks enables improved cash flow management. This makes it easier for firms to plan their budgets and predict where they will go. 
  • The ability to use QuickBooks on a phone or tablet is an additional perk. Even better, QuickBooks will back up all of your data to the cloud and sync it across all of your devices.

Important Factors that Drive the Conversion from NetSuite to QuickBooks

Having gotten a fundamental understanding of NetSuite and QuickBooks, the following section will teach you some of the most important criteria used to decide why the migration of NetSuite to QuickBooks is essential. The important elements influencing the switch from NetSuite to QB are as follows:

1. Pricing

The price will change depending on your needs and the kind of solution you want. There is also a one-time installation charge for the initial setup in NetSuite. You might include new features, modules, and users as your business grows. In the case of NetSuite, since they like to choose among options with upfront prices, some businesses may find this to be inconvenient. On the other hand, QuickBooks provides a range of goods and services and it is more popular because of its low pricing in comparison to NetSuite.

2. Effortless Use

The NetSuite Dashboard contains a lot of information, which could make new users feel disoriented. Your user access privileges will dictate what information you have access to, but the presentation will always be the same. However, you may access other areas of the application, such as costs, reports, and payments, using the menu tabs at the top.

The QuickBooks Dashboard is similar to NetSuite's in providing quick access to a wealth of data. Instead of using menu tabs at the top of the screen, QuickBooks has a left menu bar that lets you navigate to various areas of the application. Each has a distinctive style, with the QuickBooks dashboard having a more uncluttered appearance. It might be necessary to activate some of its functions via the Settings menu.

3. Help with Bookkeeping

Customers of NetSuite will very definitely need to rely on third-party bookkeeping companies, in contrast to QuickBooks, which offers its virtual bookkeeping service known as QuickBooks Live. Even though QuickBooks Live bookkeepers cannot assist you with routine bookkeeping, they can help you with setup and cleanup to keep your records tidy which is also very essential to running business operations smoothly.

4. Features

Both NetSuite and QuickBooks offer software to help organizations with their accounting processes, but the range of functionality that each offers differs significantly. You can link with your banking institutions and manage your accounts payable and receivable with the aid of NetSuite. Additionally, it features a sizable report library with parent and subsidiary reports that may be viewed in either the user's home currency or the company's currency. Besides, anyone, from a freelancer to a small corporation, can use the QuickBooks product line's wide range of solutions.

5. Flexible Integrations

Regardless of the accounting software you choose for your business, look for a system that provides the connectivity and flexibility you need. NetSuite establishes links with a wide range of well-known providers of business software and facilitates seamless interactions with all of its ERP solutions. If you employ other suppliers to handle your operations, you can use NetSuite's open APIs to add more connectors. However, of the 650+ business app connections offered by QuickBooks, two of them QuickBooks Payroll and QuickBooks Time can be accessed directly from the QuickBooks mobile app.

6. Usage

Cloud-based financial management tools are offered by NetSuite and QuickBooks to help firms operate their operations. QuickBooks is exclusively used as an accounting solution for small businesses and is mostly focused on financial management. On the other side, NetSuite offers a comprehensive array of enterprise-level solutions that go far beyond Accounting and Finance.

For small businesses searching for an affordable and straightforward tool to track and manage their finances, QuickBooks is fantastic. If you're an entrepreneur or simply looking for an inexpensive and efficient solution to manage your books remotely, you should think about buying a QuickBooks license.

The aforementioned main elements will make choosing between NetSuite and QuickBooks simple for your business.

QuickBooks vs Netsuite Pricing and Value Comparison

Below is mentioned Comparison between NetSuite and QuickBooks:

  QuickBooks Netsuite
  Simple Start Essentials Plus Advanced No Fixed Plans
Bill Management 🚫 Custom
Cost $30 per month $55 per month $85 per month $100 per month Custom
Users One Three Five Five-plus Custom
Estimates Custom
Workflow Management 🚫 🚫 🚫 Custom
Mileage Tracking Custom

Customer Service of NetSuite and QuickBooks

In addition to their sizable knowledge bases, NetSuite and QuickBooks offer live customer support via phone and chat. Let's examine how their support differs from one another:

Tech Help: NetSuite offers toll-free, round-the-clock phone support for all countries. Conversely, QuickBooks provides support from 6 AM to 6 PM during business hours (PST) Mon.-Fri.

Training Program: NetSuite offers live and online training by the NetSuite training department and by partners, whereas QuickBooks offers live or online training by QuickBooks trainers and by partners.

Online Customer Support: A thorough knowledge base is available to all NetSuite users as well as online user groups. The extensive QB knowledge source is now available to QuickBooks users. 

NetSuite records you can convert into QuickBooks

NetSuite Entities to QuickBooks

Contact Job
Customer Partner
Employee Vendor

NetSuite Activities to QuickBooks

Event Task
Phone Call Project Task

NetSuite Accounting to QuickBooks

Account Location
Accounting Periods Revenue Recognition Schedule
Budget Revenue Recognition Template
Class Subsidiary
Currency Units of Measure

NetSuite Transactions to QuickBooks

Bin Putaway Worksheet Item Demand Plan
Bin Transfer Item Fulfillment
Build/Unbuild Assembly Journal Entry
Cash Refund Opportunity
Cash Sale Purchase Order
Check Purchase Order Receipt
Credit Memo Return Authorization
Customer Deposit Sales Order
Customer Deposit Application Transfer Order
Customer Payment Vendor Bill
Customer Refund Vendor Credits
Estimate Vendor Payment
Intercompany Journal Entry Vendor Returns
Inventory Adjustment Work Order

NetSuite Support to QuickBooks

Case Solution
Issue Topic

NetSuite Items to QuickBooks

Inventory Items, including serial and lot number Markup
Description Non-Inventory Item for Purchase/Sale/Re-sale
Discount Other Charge for Purchase/Sale/Re-sale
Gift Certificate Item Payment
Inventory Items, including serial and lot, number Service for Purchase/Sale/Resale
Inventory Number Subtotal
Kit/Package Item Download

NetSuite Communications to QuickBooks

Message Note

NetSuite Miscellaneous to QuickBooks

Expense Report Other Lists
Time Tracking  

NetSuite Web Site to QuickBooks


NetSuite Tax Records to QuickBooks

Sales Tax Item Tax Type
Tax Groups  

NetSuite Customization to QuickBooks

Custom Lists Custom Record
Custom Record Type  

NetSuite Marketing to QuickBooks

NetSuite Campaign NetSuite Promotion Code
NetSuite Campaign Response  

NetSuite File Cabinet to QuickBooks

File Folder

Points to Consider Before Converting NetSuite to QuickBooks

Below are some points that you should know before converting:

  • Before starting the transfer, you first need to sign up for QuickBooks, after signing up need to log in to your QuickBooks account.
  • Fill out the requirements carefully in all welcome sections and create a company profile.
  • Resolve any errors and issues with your NetSuite inventory before importing to stop Data loss.
  • There is nothing you can do in QuickBooks until it's done because the conversion is automatic.
  • After conversion, NetSuite data changes existing data in QuickBooks
  • The best thing is that before the process overwrites any data, a warning message will appear on your computer screen. 
  • You will get an affirmation E-mail stating that the conversion from NetSuite to QuickBooks was completed. 
  • When the conversion process will be finished, then you must need to review your data to ensure everything was converted correctly.

Steps to Convert Data from NetSuite to QuickBooks

1. Identify the Data to be Converted

There are three different versions present in QuickBooks, first QuickBooks Pro, second QuickBooks Premier, and the third is QuickBooks Enterprise. First, identify the data that you need to convert from NetSuite to QuickBooks. This Might include financial data like general ledger accounts, accounts receivable and payable, and inventory data.

2. Export the Data from NetSuite:

After the identification process is completed, you need to export the identified data from NetSuite into a format that can be imported into QuickBooks. NetSuite permits users to export data in different formats, including CSV, Excel, and XML.

3. Acquiring Requirements

There are three different versions of QuickBooks Desktop: QuickBooks Pro, QuickBooks Premier, and QuickBooks Enterprise. So, before you convert data from NetSuite to QuickBooks, you will have to determine the best QuickBooks solutions and any add-ons if necessary based on the data on NetSuite and the features that the customer expects from their accounting system.

4. Data Import from NetSuite

To work with the historical data, compatible NetSuite records from NetSuite Entities, NetSuite Accounting, NetSuite Activities, NetSuite Transactions, and other data will be translated to a format that is compatible with QuickBooks. You will already have a license for the QuickBooks software at this point, and you can work with fresh data. You might have to make repeated entries on your old system for a while until QuickBooks has been tailored to your needs, depending on the volume of data and the intricacy of the conversion procedure.

5. Map the Data to QuickBooks

After exporting data from NetSuite, you need to map to the appropriate fields in QuickBooks. This involves matching the data from NetSuite to the compatible fields in QuickBooks to make sure that the data is correctly transferred.

6. Training and Onboarding

Undoubtedly, QuickBooks is a simple application to use. However, familiarization may be necessary when switching from NetSuite to QuickBooks accounting. Once QuickBooks is installed on your systems, you can begin using it for simple tasks throughout the onboarding process. However, further help could be needed with the newly customizable Inventory Management, Field Service Management, and other advanced functionality workflows. Consult with QuickBooks professionals to customize the recently released features to your company's needs and teach your staff how to utilize them.

7. Review of Migration Data

Once the migration is complete, confirm that QuickBooks has access to all the reports and related data that you need to export from NetSuite. The usage of third-party tools and APIs during the conversion is a possibility, and inconsistencies are frequently discovered. Maintain communication with your migration partner until you are certain that all the NetSuite data you require is present in QuickBooks while upholding data integrity. It may be necessary to relocate some data independently using tools or by hand.

8. Reconcile Accounts

At the final, it's critical to reconcile accounts in QuickBooks to ensure the accuracy of the financial data. This involves comparing the data in QuickBooks to bank statements and other financial records To make sure everything is in balance.

9. Upkeep and Continued Support

The majority of QuickBooks migration partners will give you time to become used to the program before asking for your input. Use this time to investigate the features and identify any problems you may be having with QuickBooks. Additionally, you can make good use of this time to make sure that you have all the data that is necessary to carry out activities. If the legacy system is still functional and you require any more data, ask your partner to try and get it for you. Depending on your service level agreements (SLA) with them, some of the better service providers will continue to give help.

Besides all, our specialists will assist you with hosting your data on our high-availability servers in addition to assisting you in choosing and implementing the best QuickBooks solution for your company. We offer complimentary round-the-clock support via phone, chat, and email. When you're ready to switch from NetSuite to QuickBooks, get in touch with us right away for any assistance.

Frequently Asked Questions

What are Common NetSuite Integrations?

  1. Cube. Cube is the first spreadsheet-native FP&A software.
  2. Shopify. Shopify is a commerce platform that enables entrepreneurs to start, grow, and manage their businesses.
  3. WooCommerce.
  4. HubSpot.
  5. Freshdesk.
  6. UPS.
  7. Salesforce.
  8. Magento (Now Adobe Commerce)
How Does NetSuite Compare to QuickBooks?
NetSuite offers an extensive array of advanced features including CRM, ERP, and e-commerce solutions, making it a comprehensive solution. However, it comes at a higher cost and requires a customized quote. On the other hand, QuickBooks provides a simpler and more cost-effective option, with various pricing plans available to cater to different business requirements.
What are the Disadvantages of NetSuite?
  • The subscription pricing may change over time.
  • The basic support provided is limited, and any additional support will incur an additional cost.
  • Modifying reports to suit specific requirements can present challenges.

Can you Integrate NetSuite into QuickBooks?

SMB offers multiple integration options for connecting NetSuite with QuickBooks Online for small and medium-sized businesses (SMBs). If you require one-way data transfer, either from NetSuite to QuickBooks Online or vice versa, SMB import can fulfill that requirement. However, if you need to load data in both directions, SMB provides a robust data synchronization feature to facilitate seamless data transfer between the two platforms.
In NetSuite, how do I configure bidirectional flows?
Ensure that the data is correctly assigned to the designated fields in the mapping fields of your NetSuite instance and QuickBooks. You can activate the desired data transfer processes and choose to schedule their operations or run them on demand as required, ensuring that all flows are properly configured and functioning as intended.
How can I connect NetSuite with QuickBooks?
Go to's Marketplace and look for the QuickBooks tile over there. You can type QuickBooks into the search bar for the quickest access. Locate the (Oracle NetSuite) QuickBooks - NetSuite template by clicking the QuickBooks tile. Then Select Install from the menu.
What NetSuite Data cannot be migrated to QuickBooks?
Data from the following categories are not transferred from NetSuite:
  1. Consolidation of Banks (After the conversion, only one bank reconciliation will be required. You'll receive instructions for doing this via email).
  2. Checks are transformed into journal entries.
  3. Information about employees as of today
  4. Pay or deduction information specific to each employee
  5. Unique templates
  6. Transactions and jobs are not linked.
  7. Budgets
  8.  Itemized Fixed Assets
  9. Exercise Tickets
Fields may not transfer over in some circumstances because they are incompatible. Such fields will need to be manually entered following the conversion.
How to integrate with Oracle NetSuite?
To access the Web Services Preferences in the NetSuite software, navigate to the Setup tab and select Integration from the dropdown menu. From there, click on Web Services Preferences. If you require assistance, a NetSuite administrator can guide you through the process of setting up user access and granting the necessary permissions.

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