Migration of QuickBooks Enterprise to QuickBooks Online

QuickBooks Enterprise and QuickBooks Online are both used by organizations to handle their day-to-day accounting, invoicing, inventory management, sales forecasting, and bank reconciliation, among other tasks.

The difference between the two versions is that the QuickBooks enterprise contains more comprehensive features like fixed asset management, multiple entity accounting, etc, and is generally intended for manufacturing or industry-specific companies.

On the other hand, QuickBooks online is intended for an accounting-focused business that prefers a web-based system.

When you migrate your accounting data from Quickbooks Enterprise to QuickBooks online, you’ve to go through a series of steps to transfer all of your data, and then verify the migration of data. The good thing, however, is that you don’t have to start over. You can just transfer all your accounting data to the online platform and get started.

In this post, you’ll learn how to migrate QuickBooks Enterprise data to QuickBooks Online.

Prerequisites for migration from QuickBooks Enterprise to QuickBooks Online

Before the migration of QuickBooks, you need to make sure that your systems and factors fulfill the following eligibility criteria:

1. You should have Internet Explorer 10 or above installed on your system.
2. Ensure that you have a stable internet connection and speed to complete the migration process.
3. A subscription to QuickBooks Online Plus, an essential, or advanced version will be required for migration.
4. You need to have full admin rights to access QuickBooks Enterprise on Windows to complete the migration process
5. Ensure that you create a backup of QuickBooks Enterprise.
6. You have to clean up all the unwanted or junk files to QuickBooks enterprise.

Apart from this, you need to be aware that you will not be able to migrate any company file from QuickBooks Enterprise to QuickBooks online which is more than 60 days old. So, before making any decision, you should keep this limitation of QuickBooks Online in mind.

Requirements for Importing Data from QuickBooks Enterprise to Online

Before we proceed forward with the important actions, let’s understand the basic needs that must be met before importing data from QuickBooks Enterprise to QuickBooks Online:

1. You will require Internet Explorer 10 or any later variant.
2. A functioning internet association.
3. Membership to QuickBooks Online Essential or Plus variant.
4. QuickBooks Company file that is not older than 60 days.
5. Administrator access authority to QuickBooks Online.

How to Import QB Enterprise Inventory Data Into QBO

Many clients track their data utilizing QuickBooks Enterprise. If you want to continue doing the same thing after migrating to QuickBooks online, then you need to follow all the steps provided a list below:

1. For the choice to Include Inventory Data in the Converted Company File, select Yes.
2. Pick the company file in which the stock things will be put away.
3. Hit Continue. Pick Agree, then Replace.
4. Select Yes, and go forward to change the data.

Steps To Migrate Data From QuickBooks Enterprise To QuickBooks Online

The standard method relies on the inbuilt utility in QuickBooks Desktop Enterprise to transfer all the accounting data to QuickBooks Online. While the tool transfers most of the essential data, not all of your data is migrated to the online accounting software. 

You have to transfer your data within 60 days of starting your QuickBooks online account. And you can export various 

Step 1: Prepare to migrate your company file from QuickBooks Enterprise to QuickBooks Online.

You can transfer your data from QuickBooks Enterprise to QuickBooks Online within 60 days of creating a new QuickBooks Online account. Make sure that you import all your data before that time; otherwise, you’ll have to rely on the manual method to transfer your files.

Before you migrate your company file, take care of the following steps:

• Install the latest updates for QuickBooks Desktop.
• Check the size limit that QuickBooks desktop can import into QuickBooks Online.
• Look at the major differences between the features offered by the two platforms.
• Create and export the Sales Tax Liability report so that you can use the numbers in this report to make adjustment entries in QuickBooks online. Steps to create a sales tax liability report:
  1. From the Reports menu, choose Vendors & Payables.
  2. Click on Sales Tax Liability.
  3. Choose the Date Range or Choose All if you want to include the entire fiscal period.
  4. Click on the Print option, then choose Save as PDF.
  5. Select a folder to save the file. Input a name and click on Save.

Step 2: Migrate your company file from QuickBooks Enterprise to QuickBooks Online

Steps to migrate the QuickBooks Desktop Enterprise company file to QuickBooks online:

1. Launch QuickBooks Desktop Enterprise.
2. Sign in to your company file using an admin account.
3. Press Ctrl + 1 and check the Product Information to know that your file is within the maximum size limit that can be migrated to QuickBooks Online.
4. To launch the Export window, press Ctrl + B + Q. Then select Ok.
5. Click on Get Started in the new window, then Sign into our QuickBooks online account.
6. Click on Choose online company.
7. Choose the company file that you want to replace with the one you’ll be importing from Quickbooks Enterprise.
8. Click on Ok.
9. For inventory options, you can choose one of these options:
   1. Yes: choose the as-of date to import your inventory items.
   2. No: you’ll have to set up items manually later in QuickBooks online. Or you may have to import this file using a CSV or excel file.
10. Choose Agree, then click on Replace.
11. Click on Yes, and go ahead and replace the data.
12. Click on Replace again.

The import process will begin as soon as you verify the process and click on Replace. It may take some time for QuickBooks online to import all of your data from the QuickBooks enterprise company file.

Step 3: Get started with QuickBooks Online

Now that you’ve successfully migrated all your QuickBooks Enterprise data to QuickBooks online, you can get started with the online accounting platform. With your company files all setup, you can proceed with the following tasks:

1. Create and send invoices to customers.
2. Connect your bank account to QuickBooks Online.
3. Track accounts receivables and payables.
4. Set up Payroll to pay employees and taxes online.

Now that you’re all set up, you can get to accounting tasks with your new online accounting platform.

Need Professional Help?

However, if you do have any further questions, please do not hesitate to contact the QB technical team. You can get in touch with the experts at smbaccountants.com, and they will help you in every possible way to resolve your problem.

Frequently Asked Questions