How to Import QBW Files to QuickBooks Online


Last Update: January 9th, 2026     Author: Adams Williams

Reviewed By: SMBAccountants Editorial Team

The Desktop edition of QuickBooks business accounts programming stores all your company account records in a company file on your PC. Moving this information to the QuickBooks Online assistance may appear to be an overwhelming possibility, especially if you have quite a while’s worth of bookkeeping information to move.

Notwithstanding, you can import the QuickBooks company file that contains this information to the QuickBooks Online assistance using your PC’s Internet browser. For the exchange to work effectively, QuickBooks says you should utilize the Microsoft Web Pioneer program with ActiveX controls empowered.

Yes, you can You have a qbw file to import into the QuickBooks online but there are some things that you can keep in mind that you can import it within the first 60 days of your QuickBooks online company start date.

To import all the things you just need to follow some steps which are:

  • Firstly open the QuickBooks Desktop then click on the export company file to the QuickBooks online.
  • Then sign in to the QuickBooks online and agree to the terms and conditions.
  • Click submit
  • Now choose the online company for which you want to import your data.
  • At last, you will receive an email after it all has been done.

It’s not all the things that you have done now after importing you just need to follow some more steps:

  • Once everything has been done then you have to sign in to the QuickBooks online account.
  • Check all the things to ensure that your data has been transferred correctly or not.

Identifying the need of the hour is important when you are striving to achieve the top position in the business world.

Now is the high time you realize that QuickBooks offers the most useful business software programs to help you achieve your goal. Starting from the maintenance of the records to the management of accounts, QuickBooks is an all-in-one solution. If you are forming a new company, which requires importing data from your old venture, you can try the concerned feature of importing qbw files to QuickBooks online.

Read this: How to Import PayPal Transactions in QuickBooks

How to Import QBW Files to QuickBooks Online

Follow these steps to import the restored Desktop file:

  • Sign in as an admin to the company file you want to export.
  • Open the Company menu and select Export Company File to QuickBooks Online. Click Start your export.
  • Enter your admin credentials for the QuickBooks Online company.
  • Click Yes to include tracked inventory items from QuickBooks Desktop.
  • Open the Choose online company drop-down and select the QuickBooks Online company you want to replace.
  • Click Continue.
  • Type Agree in the text field.
  • Click Replace, then select Yes, go ahead and replace the data.
  • Click Replace again to complete the process.

Read this: How to Zero Out Payroll Liabilities in QuickBooks

How to Import the QuickBooks Desktop for Mac file into QuickBooks Online

  • Open the QuickBooks for MAC software.
  • Then go to the File tab.
  • Next, select the export group and click on the QuickBooks Online option.
  • Then you need to sign in to your account and follow the steps that are displayed on the screen.

Troubleshooting Methods to Resolve the Error When Importing QBW Files to QuickBooks Online

Method 1: Fix Your Company File Utilizing QuickBooks File Doctor Tool

In case, if you have information issues, utilize the QuickBooks File Doctor tool to fix your company file. To download QuickBooks file specialist utilizing QuickBooks Tool hub

  • The QuickBooks Instrument Center assists you with settling all the normal errors that happen in your product.
  • From the start, download the QuickBooks Device Center point file and Save the file someplace you can undoubtedly discover it.
  • After that, open the QuickBooksToolHub.exe file.
  • Follow the on-screen steps to install and consent to the terms and conditions.
  • When the installation is completed, double tap on the Instrument Center symbol to open the apparatus center point.
  • At the point when the instrument center opens, you need to pick the Company File Issues tab.
  • Pick Run QuickBooks File Specialist choice. This may require as long as one moment for the file specialist to open.

Method 2: Physically Fix Your Company File by Revamping Your Information

In case you’re agreeable to manually fixing your errors, you can discover the errors you can fix from the Confirm Results window. Before you begin, try to reinforce your company file.

  • Go to the File menu.
  • Then, at that point float over Utilities and select Check Information.
  • Allow the device to check your file for information issues.
  • From the Check Results screen, select Grow All to see the errors.

Recommendation

Once you are done with everything, sign in to your QuickBooks Online account. Don’t forget to check all the things to make sure everything has been imported correctly or not.

The above-mentioned tips and solutions will surely help you to import your Cash Accounts to QuickBooks Online correctly. The recommendations and determinants to be taken care of will prepare you before starting your import. For anything else, we are always there to help and guide you.

Need Professional Help?

We can also help you import qbw files to QuickBooks Online. Feel free to talk to our expert representative for further queries. Call us at smbaccountants.com.

Frequently Asked Questions

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