How to Set up Payroll in QuickBooks Desktop?

Set up Payroll in QuickBooks Desktop
  • December 26, 2023

The payroll process can take a lot of time, but when you're equipped with a program to help you handle your payroll, it makes it easier for you to manage it. A unique Payroll feature is included in QuickBooks to save your costs and efforts.

As you set up QuickBooks for the first time, make sure about your paying tax returns and payroll taxes. It may take more time to set up for the first time but later it will be convenient to run payroll in QuickBooks. Read this blog till the end to know more about QuickBooks Payroll and the setup process.

Different types of QuickBooks payroll

There are three different types of payroll solutions available that you can choose as per your business requirements.

These include:

  • Enhanced payroll
  • Basis payroll
  • Assisted payroll

Important things need to know before setting up payroll in QuickBooks Desktop

The below-mentioned is some of the information that you require before performing the setup process.

1. Information related to Employer

  • Information on Bank Account: The bank information includes Account Number, Direct Deposit, and method of electronic payroll such as ACH, debit card, credit card, etc.
  • Employee compensation and benefits.
    1. Benefits: The benefits that you are offering to your employees such as retirement plans, health insurance, sick/vacation leaves, or any other.
    2. Compensations: The compensations involve hourly wages, bonuses, commissions, salaries, tips, or more additional you are providing to your employee.
    3. Additional Allowances: It includes mileage, child support garnishment, travel reimbursement, etc.

This read: QuickBooks Not Calculating Payroll Taxes

2. Information related to Employee

  • Pay Rate: You need to note the pay you give your workers along with some salary or bonus here.
  • Deductions/Additions: All sorts of changes and deductions should be protected from medical care, health insurance, and garnishments for workers.
  • Form W-4: When you sign a contract with a representative, you need them to complete the W-4 form to provide you with their withholding details and other relevant data that you need to keep in mind when reviewing their finances.
  • Pay Schedule: Set up various schedules such as week after week, month after month, or paying the workers hourly or some other compensation if you’re providing.
  • Leaves Allowed: If your company provides sick leaves or paid leaves, then this data for each employee must also be entered. It will help in the development of finance.
  • Hiring Date: Each employee's hiring date must be recorded. In case an employee is employed on a contract basis, the contact dates must also be listed.
    1. Employee’s withholding: Some personal information as well as allowances deduction
    2. Pay schedule: After how many days do you pay your employees that are weekly, after every 2 weeks, monthly, etc
    3. Pay rate: How much do you pay the employee?
    4. Paycheck deduction: Choose deduction if there is any
    5. Mode of Payment: Choose one method using the drop-down menu on the direct deposit or paycheck. Then pick the employee form account and enter the routing number and bank account number.
    6. Add the specifics of previous pay: How much have you paid the employee in the specific year so far?

Unexpectedly, you may not face any difficulty in setting up payroll in QuickBooks Desktop with the help of the above-mentioned steps. The stated procedures are very effective and easy to set up.

How to get in touch?

In case, you are facing trouble performing these steps then it is suggested you connect with them at An excellent network of customer support is delightful in sorting out the issues or queries related to QuickBooks. You can also get in touch by dropping an email at this email address or do a live chat with experts available 24/7 to assist you.

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