Complete Guide to Converting Data from Xero to QuickBooks

Converting from Xero to QuickBooks is another task you might not be able to handle on your own. Since there are several ways to export the data, you should focus on finding the best solution for your needs.

If you’re converting accounting data, you need to be careful and pay attention to the details, as even a small mistake can cause problems. Many solutions and service providers are available, but choosing the right one to migrate your data from Xero to QuickBooks is crucial.

How to Convert from XERO to QuickBooks

Step 1: Exporting data from Xero to a CSV file

In order to export data from Xero to a CSV file we have to follow the following steps:

• First of all, you have to log In to your Xero account with the help of a login ID and Password.
• Now go to the accounting tab and click on it.
• Select the advance option from the drop-down menu of the accounting tab.

• Under the advance settings option hit the chart of accounts option.

• It will open the charts of account data of your company.
• Now select the export button in order to export xero data file in CSV file.

• Now last, you have the CSV file which has the charts of accounts of data that you have to download to your local system.

You can choose a custom location to save the exported data file from Xero. Once you have it on the local storage, you can format the data.

You don’t necessarily have to export all of your accounting data when exporting from Xero. You can narrow down and choose a specific data type to export from Xero to QuickBooks online. For these unique data types, you can create a report, and then export the report in CSV format.

Note: after you export data for the particular data type, you can move on to Step #2 and follow the rest of the method to complete the conversion from Xero to QuickBooks Online.

Read more: How to Convert Quicken Data into QuickBooks?

Migrate sales tax information from Xero to QuickBooks Online

1. From the Accounting menu, choose Reports.
2. Click on Sales Tax Report.
3. Choose one of the following options for the layout of the report:
   1. Show by Tax Rate
   2. Show by Tax Component
   3. Show by Account Type
4. Click on Update.
5. Click on Export, then choose CSV.

Migrate inventory list information from Xero to QuickBooks Online

1. From the Accounting menu, choose Reports.
2. Click on the Inventory Item List report.
3. Choose a date range.
4. Click on Update.
5. Customize the report as per your preference.
6. Click on Export, then choose CSV.

Migrate Fixed Assets from Xero to QuickBooks Online

1. From the Accounting menu, choose Reports.
2. Click on Fixed Asset Reconciliation report.
3. Click on Update.
4. Choose the information you want displaying by selecting particular Columns.
5. Click on Update.
6. Edit the name of the report.
7. Click on Export, then choose CSV.

Migrate Pay Run (Payroll) data from Xero to QuickBooks Online

1. From the Accounting menu, choose Reports.
2. Click on Pay Run by Employee report.
3. Go to the Employees section, then click on All or choose Employees for whom you want to migrate the data.
4. Input From and To dates to choose a range.
5. Click on Update.
6. Click on Export, then choose CSV.

Read more: Convert QuickBooks Premier To Enterprise (Desktop)

Step 2: Formatting of The CSV file

By formatting the CSV file using a spreadsheet program such as Microsoft Excel, you can simplify the transfer process and make it easier to later map the fields properly. Even though formatting is a manual process, it doesn’t take long and makes this easier later on.

Follow the following procedure in order to format the CSV file.

• In any spreadsheet software first, you have to open the chart of account data.
• Now you have to make sure that you must have the following columns with their names.
  • The name of the account.
  • The type of account which you have.
  • Now detail the type of the account.
  • The number
• If the company account is by the number then you have to add the column name “Account number”.
• If your account has subaccounts then you can also add a column name account name.
• Now save the file as the formatting is done.

While formatting the CSV file, you may find that one of the fields mentioned above is missing. In such a case, you should create a new field with the appropriate name. You can input the appropriate data for each account in the missing field and then save the changes.

Step 3: Uploading of CSV file to QuickBooks

Now, let’s come to the easier part of this whole process. In this step, you have to upload the CSV file exported from Xero to QuickBooks Online. Once uploaded, the online accounting platform offers you the opportunity to map the fields to accurately migrate data.

Steps to upload the CSV file exported from Xero to QuickBooks:

• First, you have to log in to your QuickBooks account with the help of your Login ID and Password.
• Select the setting option and hit the import data option from the drop-down menu.

• The pop-up window will appear in front of you asking for the type of data you want to import.
• Hit the chart of accounts option.
• Select the browse button and select the open option in order to open the file.

• Once you select the browse option now you can locate your file on your local system where you saved your file after formatting.
• Once you find the file then you need to just upload it.
• Now hit the next button in order to switch the screen.

Read more: Convert Exact Macola to QuickBooks files.

Step 4: Mapping of the data with the QuickBooks

This is the final step. Once you’ve mapped the field, you can complete the conversion of Xero data to QuickBooks online. In this step, you must correctly match the CSV file fields to the appropriate fields in QuickBooks online. This helps QuickBooks to identify the data that it should input in a particular field.

Follow the following steps in order to map your data with QuickBooks. This is the final step in order to connect Xero to QuickBooks.

• First, you have to navigate to your field option.
• Now hit the small down arrow in your field column.

• Now, you can match the names of columns with the name of data in order to formate the QuickBooks fields which are listed below:
  • Detail of the type.
  • Name of the account.
  • The number of the account.
  • Type.
• Once you are done with the mapping of the data hit the next button.
• Now you have to check all fields in case if any of them is highlighted with red then you can fix it.
• Once you are done the fixing error then you are ready to import the data so click on the import button.

So. With the help of the above steps, you can easily transfer the data from Xero to QuickBooks.

Data Converts or does not Convert

Data Converts	Data Does not Converts
Opening of the account balances	Summary data of payroll.
Receivables and the payables.	Multi-currency data.
Credit cards and bank transactions.	Vendors and customer credits.
Credit notes and invoices.	Item details are in the budget line.
Credit bills and the bills.	Location.
Customize mapping with the chart of accounts.	Budget.
The details of the suppliers and the customers.	Custom templates.
Inactive accounts, inactive contacts, or manual journals.	Settlements of the Budgets.
	Previously memorized transaction.
	Transactions which is non-posted like purchase orders, estimates, and sales orders.

Benefits of Connecting the Data from Xero to QuickBooks

QuickBooks and Xero are one software from all which are widely used as accounting software. Both of them serve unique features. Most companies prefer to transfer or sync their data between these two platforms. The following are some of the benefits of transferring data from Xero to QuickBooks:

• Migrating the data from Xero to QuickBooks helps your company to stay compliant with the tax offices.
• As an online service is provided by Xero, unsubscribing to in without migrating the data can cause the loss of data.
• QuickBooks serves a wide range of products which is very helpful in managing the accounting and finances of any type of industry.
• If the company uses Xero to QuickBooks in order to transfer their data then they can easily handle the toughest accounting challenges for the small, medium, or enterprise level business with help of QuickBooks Desktop Solution.
• If the company transfers its data through QuickBooks then it is very helpful to get the detailed view of your data in detail which is very important for better reporting and analytics tools.

Need Professional Help?

In this blog, we hope that you will get a detailed understanding of the conversion of Xero to QuickBooks. But, still, if you get stuck somewhere, you can contact the QuickBooks support team.

Frequently Asked Questions